Wedding Planner Invoice Template

Wedding Planner Invoice Template is a structured tool used to inform Customers that payment for the consultation and wedding arrangements provided must be paid. This template will allow businesses to invoice a simple consultation session, the time and effort involved in solidifying the arrangements the Client(s) required, and/or bill for any items that were ordered (even if these products were only samples). So long as the information requested is provided in an accurate manner, it will be relatively easy to draft an invoice which can then be sent to the Wedding Clients.


Wedding Cake Invoice Template

How Much Does a Wedding Planner Cost?

  • Full wedding planner: $3,000 on average and top-tier planners cost between $4,500 and $12,000 (source: WeddingWire).
  • Partial wedding planner: $1,250 on average. It can cost anywhere from $2,300 to $6,000 depending on your team skills (source: WeddingWire).

A full wedding planner is usually hired early on in the planning process (at least 10 months in advance) and it helps to plan your wedding from start to finish. The partial wedding planner comes on board a month or so before the wedding day and help with last-minute work.

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Bill To
Line Item

How to Write in PDF and MS Word

Download: Adobe PDF & Microsoft Word (.docx)

Step 1 – Obtain The Invoice On This Page To Bill For Wedding Planner Services

This page has made a display of the form preview and a few options for download. Locate the buttons presented with the wedding planner invoice

Step 2 – The Wedding Planner’s Business Requires An Introduction

This invoice will begin with a distinctive text box at the top of this page. We will use this to introduce the official name of the Wedding Planning Business. This requires you delete the “Company Name” text currently generated in this textbox then type the legal name of the Wedding Planning Business in its place.  The “Name” label below the text box refers to the Wedding Planner or Office Employee responsible for this paperwork. Input this person’s full “Name” as requested.  A solid address where the Wedding Planning Business receives mail should be delivered to this document using the three lines following the “Name.” The building number and street along with any applicable suite number should be placed submitted to the “Street Address” line.  The next line in this series requests you continue the mailing address by inputting the Wedding Planner’s “City, State,” and “Country.” Produce the “Zip Code” of the Wedding Planner’s address on the appropriately designated line of this section.  A couple of standard compliments to an entity’s mailing address are expected with most paperwork. Therefore, a line labeled “Phone” and one labeled “E-Mail” have been placed in the Wedding Planner’s section to display this information properly. 


Step 3 – A Method To Refer To This Invoice Is Needed

The Wedding Planner’s bookkeeping system should have generated a unique invoice number for this bill. Consult the records then produce this number on the “Invoice #” line.    The invoice we are preparing will also require that a “Date” be assigned. A line with this designation is presented across the page from the invoice number. Supply the invoice “Date” for the wedding planning bill being developed. 


Step 4 – The Wedding Planner Customer’s Identity Is Required Information

As with many correspondences, we must properly direct this paperwork to the attention of a specific Party. This will be the Wedding Planning Client who is expected to respond by submitting payment. The “Bill To” section is set to handle this task with the wording of its heading. You must document the mailing address of the Wedding Planning Client. To facilitate this effort, several blank lines have been laid out to accept the “Street Address,” “City, State, Country,” and “Zip Code” for display. 


Step 5 – List An Account Of The Wedding Planner’s Billable Time And Products

The table set as the centerpiece of this invoice has been divided into several sections meant to document the specifics of the Wedding Planner’s services and the costs involved. We will need to fill this table out from beginning to end to properly inform the Customer of the owed amounts. Start by listing a “Description” of the Wedding Planner’s billable time and any products that were ordered in the first box.  Document the base cost of the provided wedding planning session and any ordered products in the “Amount” column. The “Subtotal” of the wedding planning costs should be produced in the next field down. Sales “Tax” is normally added to most transactions at the point of payment. This is especially true when a product is being purchased. To this end, record the full dollar amount of the “Tax” added to this bill in the next field.        This invoice’s “Total” is the “Subtotal” and “Tax” figures combined to one figure. Add these two numbers then place them in the last box of this column   


Step 6 – Instructions For Payment And Additional Content Can Be Included At Your Discretion

The Wedding Planner may wish to receive payment within a reasonable amount of time. Therefore, enter the longest period of time the Client has to pay the wedding planning bill above as a number of days on the blank line after the words “Payment Is Due Within…”  The “Comments Or Special Instructions” text near the bottom of this page is accompanied by a couple of blank lines. You can use these lines to provide   


How to Write in MS Excel

Download: Microsoft Excel (.xlsx)

Step 1 – Save The Excel Version Of the Wedding Planning Invoice

When it is time to create and send a bill to your Wedding Planning Clients, download the form on this page by selecting the “Excel” button then engaging the prompts that generate to save a copy of this spreadsheet to your machine.


Step 2 – Present The Wedding Planner’s Business Details

This document’s first task is that we clearly present the Wedding Planner’s identity and contact information. The process begins by importing the graphic file used for the Wedding Planner’s logo to cell A1.  Naturally, the full name of the Wedding Planning Business, including suffixes, is expected. Produce this in cell A2. Next, document the Wedding Planner’s mailing address beginning with the “Name” of the Wedding Planner or Contact person in cell A3 then continuing to produce the “Street Address” (cell A4), “City, State, Country” (A5) and “Zip Code” (A6) in their own fields of display.  Two remaining cells in this header area will need the “E-Mail” and “Phone” number used by the Wedding Planner supplied to their contents for the convenience of this document’s Recipient. 


Step 3 – Use An Invoice Number To Coordinate The Specifics Of This Paperwork

Our next focus will be delivering a reliable means of tracking this bill and its payment status. Oftentimes, an invoice number is determined then assigned to a transaction for billing purposes at the time of order by the Office receiving it. Input this assigned number in cell F4 in place of the current text. Then take a moment to review the adjacent field, cell H4. This is the invoice “Date.” As a default, the calendar day according to your computer clock is displayed however, you may change this if needed. 

Step 4 – Direct The Wedding Planning Client To Pay This Bill

The Wedding Planning Client receiving this bill will need to be named as its target Recipient. We can accomplish this utilizing this spreadsheet’s “Bill To” section to “Name” this entity. We will need to make sure his or her “Name” is on display in cell A11 and the appropriate mailing address for this Party reported down the next three cells (A12 through A14). 


Step 5 – Produce The Owed Charges For The Wedding Planning Provided

The “Description” of the wedding planning session should be definitively reported in cell A17. Typically, this can be the amount of time spent consulting with or working for the Wedding Planning Client however, if needed you can also report any samples that were purchased.  The cost of the wedding planning service for the Client should be documented in the “Amount” cell. Cell H17 will begin a column where we will continue recording the required figures. The cell labeled “Subtotal” or cell A18 will need a total of all the wedding planning costs you recorded before any taxes are applied. Produce this even if only one charge appears above. If the Wedding Planner is required to collect sales “Tax” then record it in cell H19. Lastly, use cell H20 to report the “Total” wedding planning cost (including taxes) to the Client. The sum of “Subtotal” and “Tax” will be the amount he or she must pay. 


Step 6 – You May Continue If The Wedding Planning Client Requires Payment Instructions Or Additional Comments

We have set up the correspondence informing the Client that money is owed for wedding planning services and defined the amount owed. To continue with payment instructions, turn your focus to cell A21 where you should substitute the “#” sign with the maximum number of days the Client may have to gather and send the payment.  Cell A22 will accept additional material that may be owed the Client such as additional instructions, pamphlets, etc. You may enter this directly to this field after the words “Comments Or Special Instruction” or if no such content is necessary, leave this field blank.