The Construction Work Order Template is for any type of residential or commercial work or maintenance that is requested by a construction company, independent contractor, or subcontractor.
How to Write A Construction Work Order In PDF & Word
Download; Adobe PDF or Microsoft Word (.docx)
Step 1 – Download The Construction Work Order In A Preferred Format
The Construction Work Order Template available on this page is downloadable as a “PDF” document or as a “Word” file. Obtaining either file can be accomplished using the buttons on display below the sample (image) or by choosing one of the links in this section (“Adobe PDF” or “Microsoft Word”).
Step 2 – Name The Construction Worker Being Commissioned
The “Company Name” text box at the top of the page has been placed at the onset so that an introduction to the Construction Worker being hired can be made. Type in the full Company or the Professional Name of the Construction Worker expected to accept this commission in place of the displayed text. 
The “Name” of the individual being hired should also be input for clarification. Thus, whether the Company Name of an Agency or Union was input in the first textbox or the name of a Person, the first, middle, and last name of the intended Recipient of this document must be input to the first empty line at the top of the page. After identifying the Construction Business (Sole Proprietorship or Contractor), produce the full mailing address where the Construction Contractor (or Proprietorship) can be reached. Furnish this material as a “Street Address” on the second blank line and a “City, State, Country” on the third blank line. The blank line labeled with the words “Zip Code” holds the responsibility of displaying the appropriate postal code for this address. Look this information up, then report it accurately. The “Phone” number as well as the Construction Contractor’s “E-Mail” address should be supplied for the reference of any future Reviewers of this paperwork. Produce this content on the final two blank lines.
Step 3 – Present The Formal Construction Work Request
The “Work Order #” line and the empty line holding the “Date” label both expect valuable filing information produced for display. The work order number requested should be a unique record number that can be called upon to identify this paperwork properly, especially, when paired with the “Date” of this document. Determine then assign the appropriate work order number for this document as requested by the line labeled “Work Order #.”
As mentioned earlier, the “Date” when this work order is completed and submitted should be paired with the construction job’s work order number. Continue across the page to the line “Date” then report this information.
Step 4 – Document The Construction Client’s Billing Information
Notice this work order continues to seek preliminary information. The Hiring Entity or the Client must be documented in the “Client Information” section. Here, the Hiring Entity’s entire “Name” must be recorded on the empty line underneath the section heading. 
The Hiring Entity’s identity must be supported with contact information. The second and third lines of the “Client Information” section expect the “E-Mail” address and “Phone” number where the Hiring Entity can be contacted directly produced for display. Continue with a report on the Hiring Entity’s mailing address. The final three lines here will seek the Hiring Entity’s “Street Address,” then the “City, State, Country,” as well as the Hiring Entity’s “Zip Code” input from the mailing address this Party monitors.
Step 5 – Solidify The Construction Work Dates
This document must also set when Hiring Entity expects the construction project to begin and when the Construction Contractor is expected to finish it. The first line in the “Order” section, “Expected Start Date,” requires that the month, calendar day, and the year that work must commence on the concerned project be displayed. After solidifying the construction project’s start date, the month, two-digit calendar day, and the year when the Hiring Entity expects the project to be completed should be presented. Enter this on the “Expected End Date” line. If the construction project will continue indefinitely, this line may be left blank or populated with the word “None”
Step 6 – Discuss The Expected Construction Materials Needed
The Construction Contractor may expect to collect payment for certain supplies for the project. This can range from protective gear the Construction Contractor must obtain for the job to the raw “Material” that must be used to complete the job. The first of two tables placed in this work order is set to accept a presentation of such information. List all supplies the Construction Company will require payment for in the “Description” column of the “Material” table. 
The second column in the “Material” table, named “Quantity,” seeks the number of construction items that will be billed documented along with the name of the item reported on that row. The “Unit Cost” required for the construction material is also called for in this table. Here, dispense the price for the lowest “Quantity” that could have been reported in the previous column. Therefore, if the Construction Worker recorded five pounds of cement then, document the cost of a pound of cement. Present the full “Amount” expected for the construction materials being discussed on each row. This can be done by multiplying the “Quantity” that will be necessary with the “Unit Cost.” Complete this table with a sum of the construction material charges that must be paid in the text field at the end of the “Amount” column. Add all the construction material amounts listed to a “Total Material” amount in this final column.
Step 7 – Deliver The Dates And Hours Of Billable Service
In most, if not all, cases, the Construction Worker will expect direct compensation for his or her time. Documenting the time and payment involved for the construction job will be handled in the “Service” table. The “Description” column of the second table is set to accept a listing of the shifts that will be paid for. Generally, this will be a schedule of dates and hours when the construction job will be worked on by the Construction Worker in exchange for payment. 
The “Hours” column of the “Service” table seeks the amount of time the Construction Worker will spend working during the shift defined earlier on that row. Continue across the “Service” table row being worked on with a record of the “Hourly Rate.” This will be the dollar amount of the Construction Worker’s compensation for an hour of work. The final column of the “Service” table requires a record of the expected payment for the shift listed in the first column. This expected “Amount” can be found by multiply the construction job’s reported shift requirement recorded in “Hours” with the Construction Worker’s “Hourly Rate.” After entering the “Amount” the Construction Worker will be compensated for each shift that is worked, add these dollar values to one another. The result should be recorded as the “Total Service” payment the Construction Worker will be de for the work being commissioned.
Step 8 – Summarize The Construction Materials And Service Charges
The work order shall continue with a third one-column table. The “Subtotal” field of this table refers to the value calculated in the “Total Material” field added to the one documented in the “Total Service” field. These two values, once combined, present the total base that should be paid to the Construction Worker. 
Many jobs will require that a sales tax or service tax be collected. This value can only be reached by applying local tax codes to the “Subtotal.” If “Tax” must be collected from the Customer then produce the value in the box labeled “Tax. The final field of this table seeks the “Total” to be paid by the Client. Add the construction job’s “Subtotal” value to the “Tax” that was calculated to reach this “Total” then furnish it to the final cell in this column.
Step 9 – Dispense The Preparer’s Name
The Preparer of this document must identify himself or herself as the individual responsible for this information. Some work orders will be filled out in the Construction Worker’s office while others will be completed by the Client. Thus, it will be important to identify who furnished the material above. The Preparer’s full name should be placed on the blank line labeled “Work Order Completed By.”
Step 10 – Include Construction Job Comments As Needed
As mentioned earlier, either the Construction Worker or the Hiring Entity will be the originator of this document. If either must include additional instructions, disclosures, or attachments, such content should be input to the “Comments Or Suggestions” sections. 
Step 11 – Produce The Signature Of The Commissioning Client
Regardless of where the Preparer is employed, the Hiring Entity, known as the Client in this paperwork will need to sign his or her name on the “Client Signature” line. This act will solidify the intent to pay the Construction Worker for the work and materials this work order requires for the job. 
How To Write In Adobe PDF
Download; Microsoft Excel (.xlsx).
Step 1 – Obtain The Construction Contractor Work Order As An Excel Document
Open the Excel version of the Construction Contractor Work Order Template using either the “Excel” button or the “Microsoft Excel” link.
Step 2 – Establish The Construction Contractor’s Identity
The beginning of the work order must directly address the Construction Contractor or Construction Sole Proprietorship that is being commissioned. In fact, the first few cells in the first column will be devoted to this presentation. Cell A1, currently displaying an image with the bracketed placeholder “Add Your Company Logo Here,” must have all its content deleted then replaced with the Construction Contractor’s current logo. 
The second field in this column, cell A2, should also have its displayed text replaced. Remove the bracketed item “Company Name” from this field then substitute it with the Professional or the “Company Name” the Construction Contractor’s Business legally operates under. Cell A3 also requires a “Name.” Furnish the “Name” of the Construction Contractor or that of his or her Employee to cell A3. This should be the identity of the individual who has the authority to handle this document in the Construction Contractor’s office. Column A also seeks to address the Construction Contractor with his or her business address. Produce this material in cell A4 by entering the “Street Address” of the first line or the PO Box Number, then continue to cells A5 and A6 with a record of the “City, State, Country,” and “Zip Code.” The final pieces of information necessary to complete this area of column A are the Construction Contractor’s “E-Mail” address and the business “Phone” number.
Step 3 – Deliver The Construction Project’s Formal Reference Information
Across the Construction Contractor’s business material is a brief section that requires two cells to be supplied with material. The “Work Order” field, displaying the bracketed word “No,” requires the document number needed to properly store and retrieve this paperwork in one’s files. Delete the word “No” then record the appropriate “Work Order” number in cell F5. The “Date” when the construction work is formally requested by the Client should be reported in the adjacent field in cell H5 (under the title “Date”).
Step 4 – Identify The Construction Client Behind This Work Order
Return the focus to column A where the “Client Information” section is on display. Cell A11 calls for the legal “Name” of the Hiring Client. Bear in mind the “Name” you enter to cell A11 will be the Entity that will be billed for the work being commissioned. 
The next three fields in the “Client Information” section require the billing address where the Construction Client wishes paper mail sent. Replace the brackets “Street Address,” “City, State, Country,” and “Zip Code” fields with this information. Cell A15, displaying the placeholder label “E-Mail,” requires the Construction Client’s current email address entered while the final field of the “Client Information” section, cell A16, must have its content filled with the Construction Client’s “Phone” number.
Step 5 – Produce The Work Dates Involved With The Construction Project
The next area that must be produced to this work order will begin defining the project the Client is commissioning the Construction Contractor to work on. Locate cell F11, then record the construction job’s “Expected Start Date” as this field displayed material. Cell F12 of this sheet is set to receive the “Expected End Date” of the construction project. The month, day, and year entered here will be assumed to be the final workday for the Construction Contractor on the project.
Step 6 – Present A Manifest Of The Billable Construction Materials
The “Material” table displayed on the nineteenth row of the spreadsheet serves as an area where the construction equipment and supplies the Client will pay for should be documented. Use the rows in column A of this table, titled with the term “Description,” to deliver a report of these items. It is recommended that every piece of equipment and construction material be recorded on its own row in “Description.” 
Account for the number of construction supplies or pieces of equipment the Construction Contractor expects payment in exchange for providing should be listed in column F (titled with the word “Quantity”). The lowest number of items listed in column A that can be ordered and paid for should be furnished in column G or “Unit Price.” Once you report the dollar amount expected for a “Quantity” of one in column G, column H will auto-populate with the amounts needed to cover the equipment and construction supplies the Contractor will supply for the job.
Step 7 – Document The Construction Hours That Will Be Paid For
A second table, titled “Service,” has also been presented as part of this spreadsheet. This table intends to discuss the number of hours and the Construction Contractor’s compensation beginning with the “Description” portion of the table (in column A). Beginning on cell A28, list every shift date when the Construction Contractor must work on the commissioned project. While it is not mandatory in every situation, it is strongly recommended that the start time and end time of every reported shift be included. Column F of the “Service” table seeks an entry of the number of “Hours” the Construction Contractor is being commissioned to work during the reported shift. Complete the “Service” table with a record of the “Hourly Rate” the Construction Contractor will apply to the commissioned work. Record the dollar amount to be paid for one hour of work during the concerned shift in the “Hourly Rate” column. This will complete the remainder of the table and contribute to the “Total” required for the entire job in the final table. Review the figures you reported then proceed to the next table.
Step 8 – Review Then Complete The Final The Final Table
Locate cell H35. This must be the sum of the “Total Service” and “Total Material” cells. Verify this numeral’s accuracy then continue to the “Tax” cell in H36. This field requires that any sales or service taxes applicable to the “Subtotal” should be calculated then reported. Produce the sales or service “Tax” the Construction Contractor must collect in cell H36. This value will automatically contribute to the “Total” required and complete the information the three work order tables seek presented. 
Step 9 – Display the Preparer’s Full Name
Cell H37 of this sheet must be completed with the name of the Preparer or the Party who has supplied the information above. Furnish this material to replace the bracketed words “Individual’s Name” in cell A37.
Step 10 – Include Client Or Contractor Comments As Needed
There may be additional requests made by the Client or provisions required by the Construction Contractor that must be included with this work order. In such cases, cell H38 (labeled “Comments Or Suggestions”) will accept all such content directly entered or cited as attachments. If no additional material needs to be conveyed with this work order, then it may be left unattended. 
Step 11 – Satisfy The Client’s Signature Requirement
The Client must read then agree with the statement in cell A41 (beginning with the words “I, The Client, Authorize…”) in a meaningful way. This approval requires the Construction Client’s signature on the blank line below this statement labeled “Client Signature” (see cell A42).
