The Software Contractor Work Order is provided to a client to provide an estimate of costs related to the development, upkeep, security, and continued function of software. The quote provided, however large or small, will most likely be given on a labor basis as an hourly rate with an approximate number of hours. If the software contractor is setting up a company’s network infrastructure, an accounting of equipment and hours for IT work may be included.
Software Contractor Invoice – Given to a client after a project or work is completed in relation to software services provided.
How to Write a Software Contractor Work Order in PDF & MS Word
Download; Adobe PDF Or Microsoft Word
Step 1 – Obtain The Software Contractor Work Order Template
The Software Contractor Work Order can be accessed utilizing the buttons furnished in the caption area of the template preview image. The “PDF” and “Word” buttons as well as the “Adobe PDF” and “Microsoft Word” links grant immediate access to the file versions each label refers to. Select the item labeled with the file version you wish to work with to obtain this template.
Step 2 – Direct This Paperwork To The Appropriate Party
A record of the full name of the Software Contractor Business is the first requirement this document places once it is accessed. The text field at the beginning of the work order is meant to display the legal business name the Software Contractor’s Business works under. Enter this information for display as a replacement for the term “Company Name.” 
The blank line directly under the Software Contractor’s Company Name is labeled “Name.” Generate the full “Name” of this work order’s Recipient to this line. Generally, this is the Software Contractor however, if it is more appropriate, the “Name” of an Office Worker or Employee of the Software Contractor can be reported here. The entire mailing address of the Software Contractor should be reported with this Party’s identity. Use the next three lines (“Street Address,” “City, State…,” and “Zip Code”) to document the Software Contractor’s complete mailing address. The “Phone” number and the “E-Mail” address maintained by the Software Contractor must appear with his or her company information. Two last lines in the header we are tending will accept your entries and display this information with the Software Contractor’s information.
Step 3 – Furnish The Work Order Information For The Software Job
Proceed to the divider containing a label on either side of the page. The line labeled “Work Order #” on the left expects the filing number that both the Software Contractor and his or her Client should file this document under. It is recommended that the work order number you display on this line be generated by the Software Contractor however this is not mandatory. 
The blank line on the right half of the page is labeled “Date” and will support the work order number with the month, calendar day, and year that this document is formally submitted to the Software Contractor.
Step 4 – Produce The Software Client Information
The set of blank lines titled as “Client Information” must identify the Software Contractor’s Customer by “Name.” The first line expects a production of this Party’s “Name” supplied to it for display. 
Once identified the Software Client must have his or her “E-Mail” and “Phone” information dispensed to the second and third blank lines of the “Client Information” section.
The “Street Address” and “City, State, Country” lines in this area of the work order seek the basic address information of the Software Service Client reported leaving the postal code to be submitted on the last line (labeled “Zip Code”).
Step 5 – Submit When The Software Project Is Set To Commence And Terminate
The Software Service Customer will likely have a timeline for the requested work. The “Expected Start Date” line in the section labeled “Order” is reserved for the first day of work the Software Contractor must work while the second blank line, “Expected End Date,” should be utilized to present the calendar date that the Software Service Client expects this project to terminate successfully (or the due date).
Step 6 – Deliver The Software Service Hours That Must Be Worked
Naturally, the Software Contractor must have a “Description” of the requested work and the Client will appreciate solidifying the pricing. The “Description” portion of the table on this page will require the dates and times the Software Contractor must work. If possible, include the time when work begins and when the work day ends. 
Continue across the row being supplied with information to the “Hours” column where the amount of time the Software Client must work should be documented. Calculate this number of “Hours” then record it accordingly.
Step 7 – Attach The Pricing For The Software Project
The third column will work with the second in defining the work required and the compensation to be given. This column expects the pay rate for the job reported as a dollar amount that will be paid for every one hour of service provided by the Software Contractor. The final requirement each row being supplied with information requires is the result of the “Hours” entered on it multiplied by the recorded “Hourly Rate.” Perform this math for each row presenting information then report the result in the “Amount” column. Next, continue to the bottom of the “Amount” column. The “Subtotal” field should be furnished with the total of every number entered int the fields above it.“The “Tax” the Software Contractor must collect as a sales “Tax,” service “Tax,” or value-added “Tax” should be reported in the next field down. The text-box concluding the “Amount” column is labeled “Total.” The numeral you furnish to this field will be considered the (estimated) value of the service above. Reach the software job’s “Subtotal” by adding its recorded “Subtotal” to the “Tax” the Software Contractor must collect. Once you have completed this task, double-check the figure, then enter it in the box labeled “Total.”
Step 8 – Dispense The Full Name Of The Preparer
The next area that must be rendered with content is the blank line labeled “Work Order Completed By.” This must be furnished with the full name of the person submitting this paperwork to the Software Contractor.
Step 9 – Address Any Additional Topics Concerning The Software Job
This document shall continue to a couple of blank lines labeled “Comments Or Suggestions.” Make use of these lines by recording any remaining information needed by either party for this work order. If, however, the table above is adequate, then they may be left unattended. 
Step 10 – Acquire The Software Client’s Signature Of Approval
The work order above will obligate the Software Service Client to accept and pay for the work above. If the work order information and the declaration statement at the bottom of the document are accurate then the blank line “Client Signature” must be signed by the Software Service Client and the signed work order presented to the Software Contractor. 
How to Write a Software Contractor Work Order in MS Excel
Download; Microsoft Excel
Step 1 – Save The Software Contractor Work Order Template As A Spreadsheet
The Software Contractor Work Order Template is an available spreadsheet form through this site. To obtain it, select the “Microsoft Excel” link submitted above or the “Excel” button placed conveniently below the preview image.
Step 2 – Address The Software Contractor Directly
The Software Contractor being commissioned for service should be named at the beginning of this work order so that it may be directed properly. Seek cell A1 and cell A2. the first of these fields, cell A1, should be supplied with the Software Contractor’s logo while the next field down in this column, cell A2, expects the legal operating name of the Software Contractor dispensed as a replacement for the “Company Name” label currently displayed. 
After directing this paperwork to the Software Contractor’s business, populate cell A3 with the full “Name” of the Software Contractor. If this Party has any suffixes (i.e. Jr.) make sure this is included in your presentation. A standard method of identifying a business is with its contact information. Several fields in column A are labeled to call for such information to be supplied to satisfy this standard. Cell A4, cell A5, and cell A6 are reserved for the Software Contractor’s “Street Address,” “City, State, Country,” then the USPS-designated “Zip Code.” The email address and professional telephone number of the Software Contractor (Business) should be furnished with the address. Cell A7 and cell A8.
Step 3 – Formally Report The Software Contractor’s Work Order Material
The Software Contractor (as well as his or her Client) should be able to store the record of this request and retrieve it at will. Cell F5 should be used to document the “Work Order #” needed to identify this job while the next field (cell H5) dispenses the “Date” when the Software Service Customer requests the Contractor’s efforts. Notice cell H5 assigns the current calendar “Date” displayed on your computer’s desktop. You may edit this at will.
Step 4 – Identify The Software Service Customer
Turn your attention to the second area of column A that requires content supplied. Seek the “Name” field (cell A11) The “Client Information” area, then input the complete “Name” of the Software Service Customer as its displayed content. 
The Software Service Customer’s mailing address is expected in this area of column A with his or her identity. Cell A12, cell A13, and cell A14 are currently populated with the labels “Street Address,” “City, State, Country,” and “Zip Code” The two fields closing the “Client Information” section in column A are reserved for the “E-Mail” address and “Phone” number where the Software Service Customer can be reached.
Step 5 – Name The First And Final Day Of The Software Project
The right side of this section of the spreadsheet will request the date range when the Software Service Client expects service to be defined. Cell G11, holding the term “Expected Start Date,” requires the first calendar day of work to be entered in a standard “Date” format (i.e. month/day/Year). Next, generate the last calendar day of work on this project for the Software Contractor in cell G12 after the phrase “Expected End Date.”
Step 6 – Discuss The Needed Software Service
The table supplied to this work order will aid in summarizing the software service project and the payment involved. The first column which is labeled with the word “Description” expects only a basic summary of the expected service with an entry displaying the date, times, and topic matter of every service shift the Customer requires the Software Contractor to satisfy its requirement. Every such shift should be discussed on a separate row under the “Description” heading. 
The second column of this table also requires a summary (of sorts). Locate column F, titled as “Hours,” then produce a record of the number of service “Hours” that must be provided by the Software Contractor for the discussed shift.
Step 7 – Furnish The Figures Needed To Price The Software Service
The “Hourly Rate” column makes up the third area of this table. Here, in column G, the pay rate the Client will agree to pay the Software Contractor for every one hour of work must be set in writing. Keep in mind this may vary from shift to shift depending on the job so make sure that all entries are accurately reported. This is especially important since the figures you record as the “Hourly Rate” for the Software Contractor will work with the number of “Hours” he or she will work to produce some appropriate amounts in the final column (titled “Amount”). Cell H30 in the “Amount” column that has just auto-populated is the final value requested. This is a conditional entry in that some states and local governments will not apply a sales, service, or value-added “Tax” to the “Subtotal.” In such cases, you may enter a zero in cell H30 however, if the Software Contractor is legally obligated to collect any such “Tax” with the “Subtotal” then this “Tax” must be presented in cell H30.
Step 8 – Declare The Submitter’s Identity
The Party supply this work order with the details of the software project, the Contractor being commissioned, the dates involved, and the compensation to be produced must self-report himself or herself as the individual who has completed and/or submitted this document. Bear in mind this may be the Software Contractor taking the details down from another source (i.e. business call, service agreement, the Client) or the Software Service Client using this paperwork to commission this work. Regardless of which Entity the Preparer represents he or she must be identified in cell A32 after the words “Work Order Completed By…” This name should replace the “Individual’s Name” label contained in this field. 
Step 9 – Present Any Subject Matter Bearing Further Discussion
If the Software Contractor has additional comments or the Client has additional instructions, then use the space after “Comments Or Suggestions” to report such items. 
Step 10 – Solidify This Work Request With The Software Client’s Signature
The work order above has presented the specifics required to define the software project that is expected to commence. While either Party may have supplied this information only one of them may formally issue this work order. The Software Service Client must locate the “Client Signature” line then sign his or her name as a testimony of the intention to proceed with this project and pay the Software Contractor the “Total” listed above as a result. 
