Electrical Contractor Invoice Template

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Electrical Contractor Invoice Template contains the structure necessary to present Clients with the basic details concerning a job that requires payment. This type of paperwork is a part of good correspondence and good record keeping since it will promote a level of communication regarding a payable item while solidifying some of the facts involved. Clients will enjoy having the majority of information pertaining to an owed amount organized in an easy-to-read manner and are likely to take such a written document seriously.

Electrical Services – For a company or individual providing their labor on an employee or ‘for hire’ basis.

How to Write in PDF and Word

Download: Adobe PDF & Microsoft Word (.docx)

1 – Download The Electrical Contractor Invoice To An Accessible Location

The paperwork you can use to request payment for an electrical job you were contracted to compete is downloadable as a PDF file. If preferred, you can also gain access to the MS Word version. Both files will have their own self-designated buttons presented on this page for your convenience. You may obtain one or both at your discretion.


2 – Use Information The Electrical Contractor And This Document As An Introduction

It is commonplace to make sure that the Sender of an invoice have his or her identity, location, and contact information all supplied in an easily discernible area of the document. Namely, the top left portion. Locate the “Company Name” field at the top of this page then place the Electrical Contractor’s business or entity name in this spot. The lines labeled with “Name” then “Street Address,” “City, State, Country,” and “ZIP Code” are meant to give the Electrical Contractor’s Client the name of an individual with the Electrical Contractor’s business that can be contacted along with the business address. You will need to consult your records then produce the information requested on these lines.Naturally, the Electrical Contractor will have a more immediate form of contact available to his or her Client. The next empty spaces will serve to present this information (“Phone” and “E-mail”) so the Client may call someone representing the Electrical Contractor or the Contractor him or herself or write a mail that should be delivered electronically.

In addition to the Electrical Contractor’s name, location, and contact information this document will need to identify itself as well. The lightly shaded area immediately underneath the header will serve as a resting point for this information. Use the blank spaces to record the Electrical Contractor “Invoice #” and invoice “Date” as these items appear in the Contractor’s systems.


3 – Define The Electrical Contractor’s Client And Job Specs

The entity who commissioned the Contractor for electrical work will need to be adequately defined in the next part of this paperwork. You can supply this information readily enough using the “Bill To” section where you will be furnished with a blank space to input the Electrical Client’s “Name.” This will be followed by a three more empty spaces that have been placed so that we can provide the business address used by the Electrical Contractor’s Client. Take care to make sure to include an apartment number on the “Street Address” line if the building number and street name you report require it.

The space designated with “City, State, Country” will accept the next line in the Client’s address.Finally, fill in the “Zip Code” where the address being recorded is located.Now that we have supplied the preliminary information, we can focus on the act of invoicing the Electrical Contractor’s Client. This will take the form of a basic report split across two table. Each will be divided by four columns. We shall begin with the first of these tables “Products.” This will refer to merchandise such as circuit boards, timing software, sensors, etc. that was necessary to complete the electrical work. The column with the “Description” heading will act as a place where each such item must be listed.  The next three columns will work in conjunction with one another to produce the total amount of money that the Electrical Contractor’s Client must submit to cover the cost of the “Products.” Use the second and third column as a place to report the full “Quantity” ordered and the “Unit Cost” of every product you listed in the first column.

Once you have entered and checked the numbers you entered, multiply them across the row they are entered. This means you may only multiply the “Quantity” for one row with the “Unit Cost” of that same row. This process of multiplication will yield the full price that must be paid for the ordered “Product” and should be entered to the last column (“Amount”). The box attached to the bold label “Total Products” requires that you add all the “Amount” numbers you entered and present this total in its contents.

The Electrical Contractor will also need to be compensated for the time spent on the job. This will usually take the form of an hourly rate thus, satisfy the “Description” column in the “Labor” table with an accounting of the time the Electrical Contractor spent working. This can take the form of a log sheet with dates and times or you can provide an actual description of the work done. The second column will accept the number of “Hours” the Electrical Contractor spent engaged in the tasks listed in the first column while the third column, “Hourly Rate,” will need the amount that will be charged to the Client for one hour of the Electrical Contractor’s time. The Electrical Contractor’s Client should have the “Labor” costs summed up line by line as a convenience. This convenience can be provided by multiplying the “Hours” with the “Hourly Rate” that you entered. This multiplication should only be performed across a row.  The number resulting from this calculation will be the dollar amount that each row will require in payment.Add the dollar amounts of each row in the “Amount” column of the “Labor” table then produce this total in the box at the bottom of this column (labeled with the bold words “Total Labor”).You will notice the numbers you entered in the boxes labeled “Total Products” and “Total Labor” act as a summary of the charges for those sections. We will now add these two numbers to produce the “Subtotal” to the first box of the next table. Finally, calculate the taxes the Electrical Contractor Client must pay then submit it to the box corresponding to the “Tax” box. Add this figure to the “Subtotal” above then submit the result to the box attached to the bold word “Total.”


4 – Report Additional Terms Or Instructions As Necessary

The invoice we produced will have presented several areas containing information including one defining the required payment that must be received by the Electrical Contractor or Contractor Company. If a payment is expected within a certain number of days to be on time then, make sure to enter this number of days on the blank space after the number sign in the bold sentence “Payment Is Due…” The blank lines at the bottom of this section will not necessarily require any input but have been provided in case the Electrical Contractor needs to include material that should be presented with the invoice above.

How to Write in Excel

Download: Microsoft Excel (.xlsx)

1 – The Electrical Contractor Invoice Is Obtainable Here

Save the Electrical Contractor Invoice to an easily accessible folder in your machine or cloud using the “MS Excel” button to retrieve the spreadsheet version. You can use this document in the future as needed so it is recommended to take advantage of the added convenience of keeping it readily available.

2 – Identify The Electrical Contractor And Client In Column A

The initial requirements of this invoice will be to make a distinct presentation of the Sender. This process should begin with a basic image file. That is, upload the Electrical Contractor’s logo to the first field on this sheet (cell A1). In addition to the logo image you attached, make sure to enter the Electrical Contractor’s entire “Company Name” in cell A2. If the person sending this paperwork has a different name then that of the Electrical Contractor Company Name, then make sure furnish the first, middle, and last name of the individual in the Electrical Contractor Company who can be held responsible for this paperwork. Three more items defining the originator of this invoice and the entity requiring its payment. Each is a method of contact. Utilize the labeled fields in cells A4, A5, and A6 to provide documentation of the Electrical Contractor’s business address.Finally, finish this contact information for the Electrical Contractor by supplying the current “E-Mail” address and “Phone” number where he or she can be found.The next portion of the A column will be concerned with identifying precisely who will be required to pay this invoice. Hence, locate the bold label “Bill To” in cell A10. Use the next four fields down this column (A11 through A14) to make sure the entire name of the Electrical Contractor Client and his or her legal address are reported with the materials these cell labels request.

3 – Utilize The Four Tables On This Page To Invoice The Electrical Job

Our next step will be to give the Electrical Client a way to identify this paperwork in the Electrical Contractor’s filing system as well as his or her own. Simply put, a unique invoice number must be generated by the Electrical Contractor then furnished to the space in cell F4. If the current date should not be used as the invoice date, then supply the one you prefer in cell H4.

The “Products” that were ordered for the electrical job and billable to the Electrical Client should be itemized for the Client’s review. The “Description” column of this table (see column A) is reserved for this list of electrical parts or software that were necessary for the job. Enter each item to its own row, then record how many were ordered in the “F” column and each one’s “Unit Price” in “G” column. The spreadsheet formulas will automatically populate the last column and some additional cells with payable amounts.

The “Labor” table of this spreadsheet will need several items to inform so that this invoice can properly inform the Electrical Client of how much must be paid for the physical time the Electrical Contractor worked. To this end, provide a work log by entering the calendar date and any other defining information relating to the job in the “A” column (designated with the word “Description”). Once you have reported a work date, enter the number of “Hours” the Electrical Contractor spent on the electrical job to next column and his or her “Hourly Rate” to column F.  As with the previous tale, column H will populate several of its fields with information based on what you have entered. Some fields will remain the same and some will change as your work. In order to complete this invoice with its final figures, you must locate cell H34 and manually input the taxes the Client must pay. This will contribute to the final payable amount of this invoice that is featured in cell H35-Utilize the final two cells (A35 and A36) to inform the Client of how many days are allotted to pay this invoice after its receipt by filling in this number where the brackets are located (A35) and  to enter information that has not been presented (A36).