The photography invoice template is used when billing a client for photo related services or products. In most circumstances, the purchaser will not receive their finalized product (photos, images, etc.) until the invoice is paid in full. If the photographer has a relationship with the client then typically the invoice is due within thirty (30) days or less. If payment is not made on-time, the photographer will be allowed to charge a late fee with accruing interest.
- Commercial Photography Invoice
- Event Photography Invoice
- Photo Assistant Invoice
- Portrait Photography Invoice
- Real Estate Photography Invoice
- Wedding Photography Invoice
How to Write in PDF & Word
1 – View Then Download The Photography Invoice On This Page
You can use the “Adobe PDF” button on this page to view and download a copy of the Photography Invoice. It is strongly recommended to download a copy for future use and to save your work as you enter information.
2 – The Photographer’s Company Name And Address Must Be Shown At The Top Of This Page
The Photographer or Photography Company utilizing this paperwork to bill its Customer should make a clear presentation of its identity and Contact Information. It’s “Company Name” should be placed at the top left-hand part of the page using the first field. The “Name” of the Photographer involved with this Invoice should then be supplied to the second blank line. The following three blank spaces have been reserved for the Address of the Photographer generating this paperwork. Finally, we will supply the Photographer’s Business Number on the blank line labeled “Phone” along with his or her “E-Mail” Address on the space below it.
3 – Fill In The Pre-determined Invoice Information Used To File This Document
The Record Number used to keep track of this bill in the Photographer’s files should be delivered as well. Typically, an Invoice Number will have been assigned before invoicing. Enter the Invoice Number for this bill on the blank space “Invoice #” then furnish the Invoice Date on the next blank space.
4 – State The Name And Address Of The Photography Client
Now, let us turn our attention to the Customer. Using the area labeled “Bill To” present the Photography Customer’s Name on the appropriately labeled line. The Photography Customer’s Legal Billing Address should be provided to this document as well. The next three appropriately labeled blank lines (beginning with “Street Address”) in this section will each request a specific component of the Customer’s Address to be entered. Supply this information accordingly.
5 – Produce A Manifest Of The Customer’s Order
In the next area of this paperwork we will focus on precisely what the Customer is paying for. Two tables have been developed and included here for our use so that we may give an accounting of the ordered “Products” and “Labor.” At least one of these tables must be filled out to apply this Invoice and its function to the Photography Client.
If the Client has ordered Photography Products then, record every item purchased in the “Description” area.
Each described “Product” should be accompanied by the “Quantity” ordered and its “Unit Price.” The total sum the Customer must pay for each Photography Product should be calculated by multiplying its “Quantity” by its “Unit Cost.” This number should be put on the same row in “Amount.” When you have supplied the above costs, add them to one total then record the sum in “Total Products.” If the Photography Client has ordered any services that should be billed as “Labor,” then define each billable service using the “Description” area in this second table. Each defined Photography service should also have the number of “Hours” worked reported. Display this information using the second column. You should make sure to also document the “Hourly Rate” being charged in the third column. Now complete this table by multiplying the number of “Hours” worked by the applicable “Hourly Rate” then furnish the product to the “Amount” column. You should then add each of these numbers to one total sum and record it in “Total Labor.”
6 – Use The Final Area To Summarize The Photographer’s Expectations
The last three parts of this document will ask for a summary of the amount owed, a deadline for the Photography Customer, and grant an opportunity to place additional information on this paperwork.
The “Subtotal” field is the sum of the “Total Products” and “Total Labor” numbers. Add numbers in these two fields then show the result in “Subtotal.”
The “Tax” that must be added to this order should also be clearly displayed on this paperwork. Enter this amount in the “Tax” field. Now, place the sum of “Subtotal” and “Tax” in “Total.” This will inform the Photography Customer of how much he or she must pay the Photography Company. Define when an on-time payment must be made by informing the Photography Customer how many days after receiving this Invoice he or she is given to make a payment on time. Document this number of days by entering on the blank space in the “Payment Is Due Within…” statement. Additional comments such as instructions or disclosures can be recorded on the two blank lines following “Comments And Special Instructions.”
How to Write in Microsoft Excel (.xlsx)
Download: Microsoft Excel (.xlsx)
1 – The Photography Invoice Can Be Obtained And Used As An Excel Template
You can gain access to this spreadsheet by clicking on the “MS Excel” button displayed with the image on this page. A download link is also available above. Open this file when you are ready to enter the requested information.
2 – The Photographer Or Studio’s Logo And Business Information Must Be Produced
The beginning of this paperwork should be considered cell A1. Use this cell to present the Photographer’s (or Studio’s) official logo. Simply delete the current Clipart content and replace it with your own. Cell A2 needs to positively identify the Legal Name of the Photographer or Studio. Replace the current contents of cell A2, with this information. Now, we must give the Photography Customer a point of contact. This should be the First, Middle, and Last Name of the working Photographer or an employee of the Studio. Finally, use cells A4 through A8 to give the Photography Client the Full Mailing Address, E-Mail Address, and Business Number where the Photographer (or Studio) can be reached and paid.
3 – State The Identity Of The Photography Customer
Now beginning with cell A11, document the Photography Client’s Legal “Name,” “Street Address,” “City, State, Country,” and “Zip Code.” Notice each one of these cells will contain a placeholder calling for the information that should be supplied to it. Make sure to enter the correct information where it is requested.
4 – Dispense This Paperwork’s Filing Information To The Customer
The way this paperwork is stored in a filing system then recalled when necessary will usually be based on the Invoice Number given to it. The Photography Client should have this information readily available, therefore, enter the Invoice Number to cell F4 and the Invoice Date to H4.
5 – Make A Manifest Of The Billable Items And Time
The Photography Client should have all the “Products” and “Labor” he or she must pay for displayed in an easy to read manner. This can be achieved by tending to the “Products” table, the “Labor” table, or both. Both tables will report on different types of billable items but will function similarly.
If the Photography Client has ordered any physical items (such as frames or prints) then you will have to enter each one in the “Description” column. The “Quantity” and “Unit Price” of each ordered physical item (i.e. Prints, Copies, etc.) will also have to be recorded for the benefit of the Photography Client’s review of this document. Make sure to report how many of each item was ordered and its Unit Price on the same row as its description. These numbers will deliver a running total to the merchandise ordered as you input the information requested. If the Photographer or Studio will charge for the time spent on physical work, this too will have to be discussed. Each such project or job should be described in the first column, the number of “Hours” worked entered in column F, and the Hourly Rate being charged input to the “$/Hour column. Each of the figures you enter will update the “Amount” column’s values as you work. While the cells requiring dollar amounts will total automatically in the last table, one more dollar amount must be supplied. Enter how much in Taxes the Client must pay for this Invoice. Determine and state how many days are given as a grace period to the Photography Client. The first day of any such grace period will be considered the Calendar Date the Client receives this Photography Invoice. This number of days should be placed where the number sign in cell A35 is located. In addition to the above information, you may include additional information to this spreadsheet for the Photography Client’s review. Such information should be placed in cell A36 after the term “Comments Or Special Instructions.”