Computer Parts (only) Invoice Template

The Computer Parts (only) Invoice Template takes over the administrative task of developing a bill for desktop or laptop components that a Client has agreed to purchase or those that were used during a repair service only requiring a parts payment. The divisions of this template allow for a crisp presentation of all the details Clientele will wish documented. You will only need to transcribe most of the information from various sources (such as the Customer P.O.) then confirm its accuracy before sending it as a request for payment. As always, it is recommended that you keep a copy of the completed item as a hardcopy in your records for future reference.

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Bill To
Line Item


How To Write In Adobe PDF Or Microsoft Word

Download; Adobe PDF or Microsoft Word (.docx)

Step 1 – Bill Computer Parts Clients With The Invoice On This Page

The three-button presentation underneath the preview image will enable you to access this invoice as a “PDF,” “Microsoft Word (.docx),” and “ODT.” Select one of these objects or one of the link items above to download this template as the file type best suited for your machine.


Step 2 – Introduce The Computer Parts Vendor Seeking Payment

The Service Repair Company selling collecting payment for computer parts through this invoice must be named at the beginning of this page. For this effect, a textbox displaying the “Company Name” label should be used. Place your cursor in this text box then type in the Service Repair Or Computer Vendor’s legal Business Name.  The “Name” line placed in the upper left-hand corner of this page refers to the Repair Service or Computer Vendor Employee seeking payment for the above-named entity. Report this Employee’s identity on this line.  This area shall also request the Repair Service Or Computer Vendor’s formal mailing address documented down three different labeled areas. Begin with the “Street Address” on the second blank line, continue with the third available line’s request of the “City, State, Country” in the Repair Service Or Computer Vendor’s address, and conclude with its “ZIP Code” on the fourth blank line in this area.  Next, the “Phone” number and the “E-Mail” address where the Repair Service or Computer Vendor can be contacted will round out this report on the Sender. Place these requested items on the fifth and sixth blank lines, respectively.” 


Step 3 – Deliver A Method Of Classification For This Paperwork

A useful piece of information the Computer Parts Customer would benefit from having at his or her disposal is the invoice number attached to the order and this payment request. This filing information may be referred to in the future (especially during the payment process).  The invoice “Date” applying to the documented payment request being developed is usually the current calendar day and should be placed on the “Date” line across from the invoice number. 


Step 4 – Identify The Repair Customer Requiring Computer Parts

This invoice must be received by a specific entity. Furthermore, the Recipient must be the Party who will pay the computer parts we will detail in the next section. A distinct “Bill To” area has been included in this paperwork to identify the Paying Computer Parts Client. The presentation of this information will be similar to that for the Sender above. Four lines directly under the bold wording “Bill To” request the “Name” of the Service Repair or Computer Vendor Customer along with his or her “Street Address,” “City, State, Country,” and “Zip Code” be reported for display. 


Step 5 – Detail The Computer Parts Being Billed

A table at the center of this page will serve as your area of display for the computer repair parts that require payment. The first box of this table, titled “Description,” will receive your report on which parts were purchase and if relevant when and why. That is, if the service repair job was performed resulting in a separate bill for parts, then cite the date and topic of repair. Similarly, if this is purely in response to a Customer’s Purchase Order, then name the purchase order along with its date along with the parts requiring payment.  The “Quantity” column of this document has been reserved for the number of parts that were ordered. Report this accordingly. 

Step 6 – Submit A Report On the Computer Parts’ Cost

A report on how much the ordered computer part costs as a single unit or piece should be documented for the benefit of the Service Repair or Computer Vendor Customer. Therefore, look up the cost of a single unit of the part being purchased and enter it in the third column.  The final column requires several reports that will work together to break down then summarize the computer parts. First, multiply the number ordered (“Quantity”) by the cost of one ordered computer part (“Unit Cost”) then produce this in the “Amount” column.  Confirm the tax-less “Amount” owed in the “Subtotal” box of this column, meaning that you must add all amounts entered (if more than one) to one another.  If the Customer qualified for a “Discount” on the computer parts being bought, then record the discounted amount (as a dollar value) in the appropriately labeled box.  Many local governments will seek a sales tax on the computer parts in this invoice. This will need to be calculated based on the figure you reach after subtracting “Discount” from “Subtotal.” It will be up to the Service Repair Business or Computer Vendor to apply the correct tax-rate to the discounted “Subtotal.” Place the full amount owed in sales (and/or service tax) that must be added to this bill.  Notice the final box “Total” will seek the combined sum of the discounted “Subtotal” (“Subtotal” minus “Discount”) plus the applicable taxes (“Tax/VAT”). Perform these calculations, double-check your results, then place the final “Total” owed for this invoice in the last box of the “Amount” column.   


Step 7 – The Grace Period For The Computer Parts Payment

The number of “Days” the Service Repair Business or Computer Vendor allows the bill to remain unpaid (after issuing this document) is known as the grace period. During this period, no further action to collect funds would take place, however, if this payment request remains unanswered then the Invoicing Company may take further measures (usually in the form of a follow-up invoice) to gain payment. Enter the number of “Days” of the grace period on the blank line in the “Payment Is Due…” statement. 


Step 8 – Include Any Unaddressed Content To This Paperwork

This paperwork may be continued if additional content regarding the repair, the computer parts, or this invoice is needed. Find the label “Comments Or Special Instructions” label then produce this information on the blank lines provided. 


How To Write In Microsoft Excel

Download: Microsoft Excel (.xlsx)

Step 1 – Obtain The Excel Version Of the Computer Parts Invoice Template

The “Excel” button presented with the template’s preview will grant the same access to the “Microsoft Excel (.xlsx)” file available through the text link in this section.


Step 2 – Identify The Service Repair Or Computer Business Behind This Paperwork

Access the invoice you saved from your system then open it with Excel. Cell A1, in the upper right-hand area of this sheet, anticipates the trademark logo of the Computer Repair Service or Computer Business sending this document. Additionally, directly below cell A1, make a record of the formal “Company Name” of the concerned Computer Repair Service or Business.    Cell A3 of this sheet wishes an additional “Name” supplied to it. This field must inform the Recipient of the Employee or Business Owner who is sending this invoice and (ideally) responsible for accepting payment or discussing payment arrangements. Input this Party’s name in cell A3.  The identity of the Invoice Sender has been solidified as the result of your entries in the past three cells. Now, you must continue to cell A4 with the “Street Address” used in the Computer Repair Business’ mailing address. This material must be followed with your entry of the Computer Repair Business’ City, State, and Country in cell A5 and its postal code in cell A6 (“ZIP Code”).  The “E-Mail” address monitored by the Computer Repair Service’s accounts receivable or customer service department should be recorded in cell A7.  Conclude your presentation of the Invoice Sender’s identity along with the methods of contact this entity prefers by producing the “Phone” number where the Computer Repair Business may be reached in cell A8. 


Step 3 – Record The Invoice Information Necessary To Classify This Document

Good record-keeping practices will necessitate that an invoice number be assigned by the Computer Repair Service’s request for payment. This number will be paired off with the amount that is owed for the computer parts being purchased. Report it in cell F4.  After supplying the invoice number, focus your attention on the “Date” displayed in cell H4. This will be the calendar month, day, and year that will be associated with the computer part payment request being made. You may change it at will. 


Step 4 – Attach The Computer Parts Customer Identity To This Document

The Client expected to purchase the computer parts by submitting payment will need identification. Cell A11 will assign this entity as the “Bill To” party once you record his or her legal “Name” to its contents.  The full mailing address the Computer Parts Client wishes used to receive this bill and any further correspondence discussing it must be a part of the “Bill To” section as well. Cell A12 through A14 will need the “Street Address” of the Computer Parts Client then his or her “City, State, Country,” and “Zip Code” reported for display. 


Step 5 – Furnish A Report On The Computer Parts Being Purchased

We have identified several important factors that must be tied in together for this paperwork to function correctly. Cell A17 in the first box of the table will now enable us to discuss the reason this invoice is being developed. Use this field to describe the computer parts being purchased.    After listing the computer part(s) that must be paid for, locate cell F17 in the adjacent column (“Quantity”), to document how many units of the concerned computer part must be paid for. Refer to the Customer’s Purchase Order or Service Technician’s report to obtain this information if necessary. 


Step 6 – Dispense The Computer Parts’ Cost To The Customer

It will also be necessary to look up the price of one computer part then present this value as its “Unit Cost” cell G17. This entry will prompt cell H17 to multiply the previous two values entered as the “Amount” that must be paid for the computer part without any discount or taxes considered.  Cell H18, attached to the text “Subtotal,” expects your confirmation of the owed “Amount.” Enter this dollar value directly in this field.  Some computer part orders may qualify for discounts. If this is the case, then produce the amount of money that will be discounted or subtracted from the “Subtotal” for the Client’s benefit in cell H19 (labeled as “Discount”).  \If sales tax must be applied to this bill then, calculate it based on the applicable tax codes and the “Subtotal” (after the discount is applied). Produce this calculation’s results in the cell attached to the “Tax/VAT” label (cell H20).  The “Total” of this bill is reserved in cell H21. You must report the sum of the owed taxes (cell H20) to the “Subtotal” (cell H18) Remember that if a “Discount” applies, you must add the “Tax/Vat” to the discounted “subtotal” (cell H18 minus cell H19). The figure you reach must be entered as the “Total” owed for the computer parts in cell H21.


Step 7 – Declare The Computer Parts Bill Due Date

The amount of “Days” that will be allowed for this bill to remain unanswered without further communication or action from the Computer Repair Service or Business should be presented for the Client’s review. Seek out the hashtag or pound sign cell A22’s statement, then replace it with this number of “Days.” 


Step 8 – Remaining Material Needed For This Invoice May Be Include At-Will

Cell A23 allows a continuation of this paperwork. The “Comments Or Special Instructions” label contained within will inform the Client that everything you produce afterward should be considered part of this bill, even if you are recording attachment names.