Florist Invoice Template can be considered crucial to the operation of a Florist Business, whether it is that of an independent contractor, a physical shop, or an online business. The purpose of drafting then sending this document to a Customer is to request payment for the plants, flowers, and florist products that were ordered and/or billable physical labor that was rendered by the Florist. The Customer receiving this paperwork will expect some topics to be laid out for review as well as a clear display of the costs involved so, a template with predetermined sections for these topics will allow the Florist to satisfy this need while promoting a reliable and efficient billing process.

How much does a Florist make?

• Hourly Wage: $13.05 per hour (source: indeed)

How to Write in PDF and MS Word

Download: Adobe PDF & Microsoft Word (.docx)

Step 1 – Save The Template In The Image To Invoice Your Florist Clients

The invoice on this page can be used to bill your Florist Clients through an “Adobe PDF” document or a “Microsoft Word (.docx)” file. Save either of these files at your discretion and for your use.

Step 2 – Identify the Florist Requesting Payment Through This Document

This paperwork will need to make sure it identifies itself to the Recipient immediately. This can be accomplished by inputting the Florist’s legal business name in the text-box displaying the term “Company Name.”    The Florist’s Clientelle should be able to contact the Florist upon receiving this invoice therefore a brief area where three contact items can be produced has been included. The “Name” of the Florist or someone working at the Florist’s Shop should be entered on the first empty line on the left side of the header. The Florist’s address is the first contact item we shall present. Use the lines bearing the “Street Address,” “City, State, Country,” and “Zip Code” labels to display the Florist’s business mailing address.  Our next task is to deliver the Florist’s “Phone” number. Record this item on the line with the appropriate label. The last line here requires you to deliver the Florist’s “E-Mail” address to its contents for display. 

Step 3 – Formally Name This Paperwork’s The Reference Number And Effective Date

The filing number the Florist attaches to the ordered merchandise and/or any services requiring Client payment will have a distinct area of production. Locate the shaded area consisting of the two labeled lines. The first one, “Invoice #,” requests your input of the filing or transaction number used to identify this document.    The second blank line in this shaded bar is labeled “Date” and refers to the exact day when the Florist Client owes the money on this invoice. Furnish this accordingly.   

Step 4 – Produce The Full Address Of Florist Client

The Client whose responsible for paying the amount owed to the Florist will be documented as well. In the “Bill To” part of this paperwork, we must use the blank lines labeled with “Name” and the three address lines (“Street Address,” “City, State…,” “Zip Code”) to clearly name the Florist Customer as the person obligated to submit payment. 

Step 5 – List The Ordered Floral Products

There will be an area where you can deliver a record of the flowers and other products that were ordered. The “Material” table is divided by several sections so a structured presentation can be produced. Our table will begin with a column labeled “Description.” Here, list every product ordered by the Client such as potting soil, bouquets, decorations, etc. Each of the ordered products should be listed on their own line.  The second column, designated as “Quantity,” requires a tally of every product ordered. Make sure to correspond every product you reported on the left to a “Quantity” value. Before we proceed with the total prices involved or the number of each product ordered, we must document the exact cost of one. For example, if the Customer ordered one dozen roses, then enter the price of one rose to in the third column (“Unit Cost”).   The last column of the “Material” table bears the “Amount” label and requires the result of a basic calculation. The product you listed on each “Description” line must have its “Quantity” multiplied by its “Unit Cost” with the result displayed in “Amount.” The final task required by this table is labeled “Total Material.” Add every value in the column above to one value then, place the resulting sum in the box attached to the “Total Material” label.

Step 6 – Record The Service Hours Required

Florists provide a variety of services ranging from catering to deliveries. The table labeled “Labor” is also composed of a few columns requiring input. Each billable service provided to the Florist’s Customer should be listed on its own line in the “Description” column. 

In order to bill for the reported services, enter the total number of “Hours” the Florist worked to complete the job you recorded in the left-hand column. 

The “Hourly Rate” that must be paid to the Florist for the reported service must be submitted to the third column.    The “Amount” column of this table will function similarly to the one above. We must present the payment owed for each service in this column. This means you must multiply the “Hours” spent completing each job with the “Hourly Rate” charged for that job. This result is the value you must enter in “Amount.” Every dollar value you entered in “Amount” must be added to the “Total Service” box at the end of the column we are currently working on. 

Step 7 – Supply The Subtotal Table With A Summary Of The Amount Due

We must now turn our attention to the “Subtotal” table near the bottom right of this page. To reach the “Subtotal,” add the “Total Material” to “Total Service” then present this dollar value in the appropriate box. 

In many cases, taxes will need to be collected for the flower or plant products that were ordered. The taxes that must be applied must be furnished separately in the box labeled “Tax.”Finally, confirm that the values in “Subtotal” and “Tax” are accurate then add them to one sum. This calculation should be placed in the box labeled “Total.” 

Step 8 – Define The Grace Period Allowed

The statement with the wording “Payment Is Due..” gives us the ability to limit the period when a payment will be considered on time. You will need to decide how many days from the invoice date (above) the Client is given to pay this bill on time. Enter this on the empty line set between the “#” sign and the word “Days.” 

Step 9 – Provide Any Attached Paperwork

There may be additional plant care instructions, payment instructions, or information the Client should receive with this document. The empty lines presented after “Comments Or Special Instructions” will accept this content.   

How to Write in MS Excel

Download: Microsoft Excel (.xlsx)

Step 1 – The Florist Excel Invoice Is Downloadable Using This Page

You can download a spreadsheet copy of the paperwork shown in the preview image. This can be done by selecting the “Microsoft Excel…” link just below this section’s title or choosing the “Excel” button from underneath the image.

Step 2 – Use The First Column To Name The Florist And Client

This sheet has been segmented into several areas that feature a specific subject matter. The first will focus on introducing the Florist as the Sender and Payee in the transaction we shall discuss. Our introduction should take place in cell A1 where you must upload the Florist’s logo.  Two names must accompany the logo. That of the Florist Business or Shop and that of the individual preparing this invoice or in charge of receiving its payment. Cell A2 shall be our presentation area of the legal name of the Florist Business while cell A3 requests the name of the Florist Owner or Employee sending this document.   The business address where the Florist receives mail correspondence is our next responsibility. This sheet will require that you enter this mailing address line by line and has presented three cells (A4, A5, and A6) where your production of the Florist’s “Street Address,” accompanying “City, State, Country,” and the designated “Zip Code.” After supplying the mailing address, the Florist’s electronic mail (or “E-Mail”) address must be entered in cell A7. The Florist’s business telephone number is our final piece of the introduction. Record it in cell A8. 

Step 3 – Directly Address The Florist’s Customer

Column A continues with an identification process by asking us to fill in the information required to hold the Customer responsible for the bill. The series of cells beginning with cell A10 (with the label “Bill To”) is where we shall meet this request. Locate cell A11 then fill in the “Name” of the Florist’s Customer.  After you’ve supplied this entity’s identity, the Florist Customer’s address will be needed to properly direct this document. Submit this information using cells A12 (“Street Address”), A13 (“City, State, Country”), and A14 (“Zip Code”).

Step 4 – Invoice The Florist Customer With Some Reference Information

The next area of concern is near the top-right hand part of this sheet. The brief table occupying cells F3, H3, F4, and H4 will only require that we satisfy cell F4 with the official invoice number and cell H4 with the appropriate invoice date. These items both serve to identify the transaction we will define and its status. 

Step 5 – Produce A Report On The Merchandise Ordered From The Florist

A few tables making up the remainder of this invoice have been laid out for a clean presentation of the “Material” and “Labor” the Florist intends to “Bill To” the Customer. The “Material” table begins with its column headings listed across row 17. These headings will act as a guide and require we report each billable item or product ordered by the Florist’s Customer. Every item that requires payment must be listed on its own row. 

The second column of this table expects that we report exactly how many pieces, units, or flowers/plants the Customer ordered of the Florist’s products or items that we listed in column A (in “Description”). Remember to only report the “Quantity” of the item ordered on the same row of this column.       The amount of money required to purchase one of the floral products or supplies should also be recorded. We will handle this task in column G by inputting the dollar value of the item reported directly in the cell of that same row. The figure you report here will work with “Quantity” to deliver the final “Amount” owed for the floral product being discussed.  You may review these figures as they appear in column H under “Amount.” This will not include any taxes, but we will have an opportunity to report on this later.

Step 5 – Display The Florist’s Billable Time

The table beginning on row 25 will allow us to also include a breakdown of the Florist’s billable time. If any services the Florist provided the Customer require payment then they must be listed here to collect that payment. Begin with the “A” column by listing the service details for the “Labor” that must be paid for (under the heading “Description”).    The actual “Hours” the Florist spent working for the Customer should be tallied. Once you have gathered this from your records, document them in column F.  In addition to the total time spent working for the Florist’s Customer, this table also seeks the amount of money the Florist charges for one hour of work. This “Hourly Rate” should be documented for the Customer’s benefit as well as this worksheet’s functionality. Once you input this value, it will complete the formulas required to price the services provided, presenting the “Amount” required for each reported shift as well as the sum owed for the “Total Labor.”  These figures will appear in column H for your review.

Step 6 – Summarize The The Final Values For The Customer

Notice the “Subtotal” table at the bottom right-hand corner of this sheet. Two important items (“Subtotal” and “Total”) have already been generated. It is recommended you look over the values you entered for accuracy then proceed to enter the exact dollar amount that must be charged for taxes in cell H34. 

Step 7 – Instructions And Comments Regarding Payment May Be Delivered At-Will

It is often a wise idea to make sure there is no mistakes about when a payment is due. This sheet will give us a precautionary measure against accidental late payments by including a way to impose a due date. Simply decide how many days the Florist Customer may take to send in payment then enter this number in place of  “[#]” in cell H35   Directly below this will be the label “Comments Or Special Instructions” (cell A36). We can use this text to lead into additional payment instructions for the Client or simply document additional information for his or her review. If there is no such content and the above represents all the information the Florist’s Customer should need to pay the “Total” amount then you may leave cell A36 blank.