Roadside Assistance Invoice Template can be sent to Customers who required roadside service (i.e. a jump) or products (i.e. a tire) as an official request for payment. You can use this template in-house and fill out the information it requests using your computer or you may print out this form using your browser then issue it by hand (this can also be done on-site). Keep in mind that any services you expect payment for providing must be documented clearly to the contents of this sheet in order for this sheet to carry out its goal of securing a Client’s payment, therefore, it is strongly recommended you review the finished invoice for accuracy before sending it.

How to Write in PDF and MS Word

Download: Adobe PDF & Microsoft Word (.docx)

1 – Your Invoice For Roadside Assistance Customers Is Acquirable On This Page

If you would like to download the invoice in the image as a “PDF” or “Word” file, select the one you wish from the buttons under the image.

2 – Identify the Roadside Assistance Company

The Roadside Assistance Customer will expect a business card like report on the identity of the entity sending this document. Thus, furnish the full name of the Roadside Assistance Company as a substitution for the “Company Name” place holder at the top of the page.      The “Name” line has been placed here so that a Contact Person with the Roadside Assistance Company can be identified for the Customer. Below this will be an opportunity to document the full mailing address and telephone number of the Roadside Assistance Company. Four blank lines will expect this standard identification material (“Street Address” Through “Phone”).                  Lastly, if the Roadside Assistance Company has an “E-mail” address that its Customers can use to contact it then input this on the final blank line.           

3 – Record The Invoice Number That Will Define This Bill

The “Invoice #” line following the header should be satisfied. Any unique number can be used as an identifier for this paperwork and should be entered on this line. Many companies may use a combination of date and job number. Furnish this number to the blank line attached to this label.                        The invoice “Date” that begins the time period when the Roadside Client owes this money for the roadside help is the next requested identifier for this paperwork. Produce this where it is requested (on the right).                               

4 – Bill The Roadside Customer For The Requested Assistance

The Roadside Customer will have also have an area where his or her billing details will need a display. Begin by locating the “Name” line below the “Bill To” portion of this invoice then producing the Roadside Assistance Customer’s entire name on this line. Afterward, present his or her billing address with the “Street Address,” “City, State…” and “Zip Code” on the separate lines where they are requested                Use the table bearing the “Description” and “Amount” boxes to list the roadside assistance that was requested. Naturally, the products, labor hours, and any applicable rentals should be listed in the left-hand box (“Description”) while the costs required for this service are required in the right-hand box “Amount.”                  Notice that the right-hand box will continue into a column. All the prices you entered in the above box should be added to one figure in “Subtotal.” Furnish this number even if only one “Amount” is listed. This is considered a standard procedure and a staunch requirement if you are charging for taxes.             If you are charging the Roadside Assistance Customer for taxes then, the “Tax” amount must be produced separately below the “Subtotal”             Add both “Subtotal” and “Tax” to field labeled “Total.”               Underneath this table is two additional statement labels. In the first statement, “Payment Is Due,” use the blank space provided to inform the Roadside Assistance Customer of the maximum number of “Days” an on-time payment should take to submit while the “Comments Or Special Instructions” statement label is presented with an empty area that you can use to input additional content as required.             

How to Write in MS Excel

Download: Microsoft Excel (.xlsx)

1 – Save The Roadside Assistance Invoice Using This Page

Choose the “Microsoft Excel (.xlsx)” link above with your mouse to begin. A similarly labeled button near the image is also included for your convenience.

2 – Name The Roadside Assistance Business And Customer

Furnish the Roadside Assistance logo for this business and its legal “Company Name” in cell A1 and A2 at the start of this sheet in the top left.        The “Name” of the Roadside Assistant or the Customer Service Representative handling this paperwork is required in cell A3.           Cell A4 (“Street Address”) will begin the mailing address section of the header. You will also need to submit the “City, State, Country” and “ZIP Code” to cells A6 and A7.

This sheet also intends to display the “E-mail” and “Phone” number where the Roadside Assistance Business’ head office or bookkeeping/accounting department can be reached.

Find cell A11 then use it to document the Roadside Assistance Client’s full name.       The remainder of the “Bill To” segment requires the “Street Address” (cell A12), “City, State, Country” (cell A13), and “Zip Code” (Cell A14)     

3 – Invoice Your Roadside Assistance Customer

This paperwork will seek a unique value for identification. Produce this as the “Invoice #” in cell F4 then make sure the attached invoice “Date” currently populating cell H4 is appropriate. (Note: You may change the “Date” in cell H4 if preferred).            Cell A17 is where the “Description” of the roadside assistance ordered by the Client must be reported. This may either be a summary of services or an itemized list.  Immediately to the right of the services/items requested by the Roadside Assistance Customer, you must supply the pricing that should apply (under the heading “Amount). Again, you may list one whole sum for everything on the left or you may produce an itemized breakdown. Keep in mind, that if you produce an itemized breakdown that you must keep all corresponding prices on the same line and that the costs to the Roadside Assistance Client recorded here must exclude any taxes.   The “Subtotal” field (cell H18) will need a total of the amounts that you documented above. This is an expected item even if you have only displayed one dollar value above.                     If the Roadside Assistance Business is required to collect taxes with this transaction, then reporting this amount is mandatory. Cell H19 has been placed in this area for this purpose.                       You may “Total” the amount by using excel or manually add the “Subtotal” and “Tax” values then input the resulting value. The sum of these two cells will represent what is owed for the assistance defined above and must be produced in cell H20.               

4 – Produce Instructions And Additional Material As Required

Cell A21 contains a hashtag symbol in a statement beginning with the words “Payment Is Due…” replace this symbol with the maximum number of days the Client may take to produce an on-time payment. Additional “Comments Or Instructions” can be added to this sheet at will in cell A22.