Water Damage Restoration Invoice Template can be developed in the office or prepared beforehand with some basic header information to be dispensed on the go. This flexibility underscores its usefulness since response time is often crucial to the Customer’s satisfaction (and safety). This means that procedures lightening the burden of the administrative tasks required by a business should be taken advantage of before office work impinges on its day-to-day operations. This template will promote a cleaner invoicing process using a basic easy to understand structure. Except for one or two free-form areas, the majority of this document presents distinct sections for a clean entry process of the job’s billing details. Such a report will, at the least, consist of the Client’s identity and the length of time he or she will be given to submit an on-time payment. Any disclosures of information may also be included or attached (at your discretion). Essentially, you may tailor this template to document the specifications fo the concerned Client and project.

How to Write in PDF and MS Word

Download: Adobe PDF & Microsoft Word (.docx)

Step 1 – Acquire The Invoice On This Page To Bill Water Damage Restoration Clients

Your restoration project can be billed by developing a “PDF” or “Word” document into an invoice then sending it to the Client. Both versions can be downloaded from this page using the text links presented. The buttons included in the caption area of this template’s preview will also prompt the browser to access your selected file type.

Step 2 – Identify The Restoration Company

The first part of this invoice will be drafted as an area for the Water Restoration Company’s information. The one-line textbox at the top of the page bears the “Company Name” label and requires that you substitute this text with the Water Restoration Company’s full business name. Once the Water Restoration Company or Professional Contractor has been identified, the first blank line beneath the text box will expect the “Name” of the person representing this entity through this invoice.  Produce the mailing address where the Water Restoration Company receives its professional correspondence and payments as the contents of the “Street Address,” “City, State, Country,” and “Zip Code” lines.  To complete this section the “E-Mail” address and “Phone” number where the Water Damage Restoration Company can be reached on the two lines completing this area. 

Step 3 – Furnish The Document Filing Information Corresponding To This Paperwork

A useful tool for identification for this paperwork will be the Water Damage Restoration Project’s “Invoice #.” The bill we are working on presents a blank line for this purpose in the divider between the header and the body.  Next, seek out the blank line on the right, “Date,” so you may associate a specific calendar day to the invoice number. Report the first “Date” of the Water Damager Restoration Company’s request for payment.   

Step 4 – Name The Restoration Client

The Client paying for the water damage restoration should be identified as such. The “Bill To” section will satisfy this task with four labeled lines. The first of which requests the “Name” of the Restoration Client recorded to its contents.    The three lines completing this area expect the Water Damage Restoration Client’s mailing address. There will be one line reserved for the “Street Address,” another for the Client’s “City, State, Country,” and the final one for the Client’s postal code or “Zip Code.” 

Step 5 – Record Details Of The Water Damage Restoration Client

The Restoration Client will need some details explaining the “Total” that will be presented as the owed amount. Thus, you can make use of the “Description” box (occupying the left side of the table) by recording the time and (if applicable) supplies that were used for the water damage restoration that was ordered. As the largest textbox on this page, it enables you to produce virtually any report necessary for the Water Damage Restoration Client. Examples include project/contract information, dates and work times, and materials.

Step 6 – Submit The Pricing For The Restoration Project

The dollar “Amount” required for the water damage restoration is needed in the next box. Enough room has been provided so that you can present as many dollar amounts as necessary. The “Subtotal” box below the “Amount” should be the sum of the water damage restoration without any taxes. Produce this single dollar value in this field.
If any physical products, items, or supplies are being paid for through this bill, then many states and localities will impose a sales tax. In addition, some states will impose a service “Tax” even when no products are included. Be aware of the current tax codes for this business in the locality of its operation then continue by recording all taxes owed in the “Tax” box.
The field corresponding to the bold “Total” label will insist that you add the water damage restoration’s “Subtotal” and “Tax” for display as its contents.

Step 7 – Inform The Water Restoration Client Of His Or Her Responsibilities

Locate the wording “Payment Is Due…” The space in this sentence anticipates documentation of the number of “Days” the Water Damage Restoration Client is given to pay this bill on-time.   

Step 8 – Topics Specific To This Invoice Can Be Included At-Will

There may be additional care instructions, warranty information, disclosures, or payment instructions needed to complete this invoice. Supply it accordingly.

How to Write in MS Excel

Download: Microsoft Excel (.xlsx)

Step 1 – The Water Damage Restoration Invoice Can Be Used To Bill

Seek out the “Excel” button in the choices presented with the image then select it. Once you have an opportunity, save this spreadsheet.

Step 2 – Produce The Restoration Company Or Professional’s Information

The logo of the Water Damage Restoration Company is the first item necessary for production to this sheet. Thus, make sure it is in a readily accessible folder, open the spreadsheet, then import it to cell A1.  Column A will continue to require your attention by requesting you deliver the full legal “Company Name” of the Water Restoration Business.

Cell A3 expects the “Name” of the Water Damage Restoration Employee or Contractor sending this document to be presented as its contents.”  Record the entire address where the Water Damage Restoration receives mail. Three different fields are available for this purpose: cell A4, A5, and A6. Use the first two cells for the Restoration Business’ “Street Address” and “City, State, Country” while the third cell should be utilized for this entity’s “Zip Code.”

The “E-Mail” address used by the Water Damage Restoration Company will be an expected follow-up to its mailing address and must be placed in cell A7.

The Water Damage Restoration Company’s business line is the next requested piece of information supply it to cell A8

Step 3 – Record Invoice Information Defining The Water Restoration

The invoice number the Water Damage Restoration Business has assigned to this document has a definitive area of presentation reserved for it in cell F4.

Next, input the invoice “Date” the Water Damage Restoration Company assigned to this correspondence in cell H4. Your clock’s calendar “Date” acts as the default but may be changed at will.

Step 4 – Identify The Water Restoration Client Behind This Project

Present the Water Damage Restoration Client in cell A11 then fill in the mailing address used by this entity in cell A12 (“Street Address”), A13 (“City, State, Country), and A14 (“Zip Code”). 

Step 5 – Detail The Water Restoration Project’s Billable Service And Products

The invoice being developed requires that we deliver a reasonable “Description” of the restoration project that needs payment. Cell A17 will receive such an account. Here, the times, supplies, or products should be on display for the Water Damage Restoration Client.

Step 6 – Document The Water Damage Restoration Project’s Pricing or Costs

Cell H17 continues this table so you may attach the price of the water damage restoration project. Enter the “Amount” being charged to this cell

After you’ve produced the base cost(s), redirect your attention to cell H18 where a production of all the costs above must be added to a dollar amount then displayed  The “Tax” labeled field (Cell H19) has been included underneath the “Subtotal.” Use your knowledge of the local sales/service “Tax” codes in the region to calculate the “Tax” amount being added to the “Subtotal.” These taxes require a presentation in cell H19.   Cell H20 on this sheet will ask that you add the “Subtotal” and “Tax” as the “Total” owed.   

Step 7 – Inform The Client When The Restoration Project Payment Is Due

It will be important to make sure the Client is aware that a deadline to this payment is in place. A statement with some standard wording to this effect has been included in cell A21 but you will need to complete it with a number. This number will be how many days the Water Damage Restoration Client is allowed to leave this bill unpaid before it is marked as late or delinquent. 

Step 8 – Include Additional Information Applies To The Water Restoration Project

The Water Damage Restoration Business may wish that instructions, disclosures, or general comments be included with this invoice. In anticipation of this need, cell A22 is set to accept extra material not previously covered.