The Wedding Cake Invoice Template can be used by Specialty Bakeries, Wedding Planners, or even a Baker operating by commission as an official request for payment. Many Businesses consider it wise to set up a template with a predetermined structure to complete administrative tasks. As a template that is geared as the front-line document in the invoicing process, this paperwork shall request several specific items of information across several labeled areas. The completed paperwork can then be presented to inform Clients that payment for the concerned wedding cake must be submitted to complete the transaction.
How much does a wedding cake cost?
- Average cost: $500 (source: weddingwire)
The price of a wedding cake can vary depending on many factors, including the style of the cake requested, the size, ingredients, special decorations and finally the delivery location. Because of those, prices range usually from $300 to $700 (source: weddingwire).
How to Write in PDF and MS Word
Download: Adobe PDF & Microsoft Word (.docx)
Step 1 – Obtain The Wedding Cake Invoice Template In A PDF Or Word Format
The Wedding Cake Invoice can be saved in a few formats. For our purpose select either link following “Download” (“Adobe PDF” or “Microsoft Word…”). This will give you access to the form in the image. If preferred, you may use the buttons with this image to acquire the same document (choose “PDF” or “Word”).
Step 2 – Deliver The Identity Of The Wedding Cake Vendor Or Bakery Requesting Payment
The Vendor behind this correspondence may be a Bakery, a Wedding Planner, or a similar Business Entity. This invoice must introduce its Sender in a noticeable way. This effect will be gained by typing the Vendor or Bakery’s entire “Company Name” in the first textbox. This object can be found in the upper-left corner of the invoice. 
Now, it is important to give a reliable means of contact for the Vendor or Bakery seeking payment. This document intends to deliver a few options of contact beginning with its formal return address or mailing address. The “Name” line calls for the identity of the Vendor or Bakery Employee who can receive a response from the Client or Wedding Cake Buyer. Furnish this identity as a first, middle (if applicable), and last “Name.” The return address mentioned earlier will be split down the next three lines meaning that the first address line (building/street/unit number) should be used as an entry for the “Street Address,” leaving the second line of the Wedding Cake Vendor’s mailing address to be reported on the “City, State, Country” line, and the appropriate postal code on the line labeled “Zip Code.” The “Phone” and “E-Mail” are the next pieces of information regarding the Wedding Cake Baker or Vendor. Use the two blank lines bearing the label “Phone” and “E-Mail” as a delivery point of this information.
Step 3 – Attach The Invoice Material Needed To File And Refer To This Document
The invoice number that marks this payment request as such in the Wedding Cake Baker or Vendor’s filing system will be a common point of discussion when referring to this document and should be recorded on the “Invoice #” line. Seek out this line on the left of the shaded divider then produce this I.D. number as requested. 
Many Wedding Cake Bakeries or Vendors will wish to support the invoice number in some way. This can be done by attaching a “Date” to it. The right half of the divider will allow this pairing to occur once you input this paperwork’s effective “Date” on the blank line provided.
Step 4 – Address The Wedding Cake Buyer Directly
The Wedding Cake Buyer may also be a Wedding Planner, Bakery, or similar Vendor (i.e. a specialty store), or even a concerned Party such as the Bride’s Parents. Regardless of the type of entity this paperwork holds responsible for payment, we will need to clearly identify the Wedding Cake Buyer. For this, enter the Buyer’s “Name” on the first line of the area labeled “Bill To” 
Continue addressing the Wedding Cake Buyer by producing this Entity’s “Street Address” on the next line then the matching “City, State, Country,” and postal or “Zip Code” on the two lines that follow.
Step 5 – Describe The Wedding Cake Being Purchased
Now, this document’s preliminary information has been provided. The Recipient will now know who is being addressed by who as well as the general topic of discussion. The table placed near the center of this place will allow an expansion of the invoice number provided with a “Description” of the wedding cake to be paid for. The first column (appropriately labeled with the word “Description”) expects a report on the cake, cake tasting, and delivery that is being provided. 
Step 6 – Price The Wedding Cake For The Client
The “Amount” column of this paperwork is the set location for a presentation of the wedding cake’s asking price. Record this dollar value in this field. You may record as many dollar values as necessary (i.e. if itemizing several cakes or wedding cake products). The “Subtotal” field is a reporting area for the summary of all due amounts. Add them together (only the ones you entered above) then produce the dollar value of the wedding cake’s “Subtotal” where it is requested in this column. In many states, a sales “Tax” will be considered applicable. If a sales “Tax” is expected, then you must calculate it based on the “Subtotal” and the local tax regulations. Once done, report the “Tax” value to be added to the “Subtotal” in the field labeled “Tax.” Now, locate the final field in the “Amount” column. This field, labeled “Total,” expects the sum of the wedding cake’s “Subtotal” added to the “Tax” then reported as its content. The content of the “Total” field will be the final owed dollar amount for this invoice so, it is important to double-check all figures being entered in this column before proceeding.
Step 7 – Dispense The Wedding Cake Payment Deadline
The language provided beneath the table (“Payment IS Due”) requires a number entered to be complete and applicable. The number you produce on the blank line here will be the exact number of “Days” after this document’s “Date” that can the Wedding Cake Buyer to gather and send the payment. In this way, you can apply a basic due date dividing a payment on time from a late payment. 
Step 8 – If Necessary, Adjust This Invoice To Include More Material
The Wedding Cake Baker or Vendor may wish to address more topics (i.e. caring for the wedding cake). The “Comment Or Special Instructions” portion of this invoice, near the bottom, enables such dialogues by presenting a couple of blank lines. Present all such additions to this invoice on these lines. 
How to Write in MS Excel
Download: Microsoft Excel (.xlsx)
Step 1 – Save The Wedding Cake Invoice In A Spreadsheet Format
You can obtain the Wedding Cake Invoice as a spreadsheet template editable with your copy of “Excel” by selecting the button with this label from the choices in the preview’s caption area or by clicking the “Download” link above.
Step 2 – Introduce The Bakery Or Vendor Behind This Correspondence
Open the invoice with Excel, then select the image in cell A1. This clipart must be removed and replaced with your Wedding Cake Business’ trademark/logo. The “Change” menu (right-click on the picture to reach this menu) or the “Insert” option from the Excel ribbon both allow this image to be uploaded directly. 
Produce the Wedding Cake Bakery or the Wedding Business’ “Company Name” in cell A1. Note, these items will be displayed in the upper left at the time you print this document. Continue the header presentation with the Wedding Employee or Planner’s identity along with his or her Business address at the Wedding Cake Bakery or Vendor. The “Name” is expected in cell A3 while cells A4 through A6 are intended to display the Wedding Cake Bakery or Vendor’s return address as the “Street Address” that you report in cell A4, the “City, State, Country” you enter in cell A5, and the “Zip Code” your furnish to cell A6. Customarily the Wedding Cake Bakery or Vendor should present additional contact options. To this end, furnish the Wedding Cake Bakery or Vendor’s email address and telephone number in their respective fields. Cell A7 carries the “E-Mail” address while Cell A8 displays the “Phone” label. Replace these terms with the information they request.
Step 3 – Identify This Paperwork As A Bill For The Concerned Cake(s)
An additional segment to the heading will need to be completed. This area will display in the upper right of the page, so turn your focus to cell F4, then input the formal “Invoice #” the Wedding Cake Bakery or Vendor wishes to use as a tracking number for this document and its response. Continue to the right where your desktop calendar “Date” is displayed (in cell H4). This calendar “Date” will display next to the invoice number as its “Date” of effect. You may leave or edit the contents of cell H4 as needed.
Step 4 – Attach The Wedding Cake Buyer To The Obligation Of Payment
The Wedding Cake Buyer or Purchaser must be named. This is the only way to formally obligate this Party to pay this bill. Thus, enter the Purchaser’s legal “Name” in cell A11. Notice this will complete the phrase “Bill To” above it. 
The address where the Wedding Cake Buyer or Purchaser has indicated paperwork such as invoices and other correspondence should be sent is the next item of concern. If there is no such address on file, contact the Client or your Employer. Once you obtain this address, supply it to the three cells requiring its components (cell A12, A13, A14). Notice each of these fields intends to receive only part of the address. It will display as a whole in a standard label format as the “Street Address,” “City, State, Country,” and “Zip Code” once you replace these labels with this content.
Step 5 – Discuss The Produced Wedding Cake
It is time to give a wedding cake “Description” in cell A17. This field supplies ample room to discuss the type of cake, structure, ingredients, and even additional services requiring payment such as the cake tasting. Give a reasonably concise but complete report on the cake being purchased in this field. 
Step 6 – Present The Wedding Cake’s Cost To The Client
Before we present an expected payment, a report on the base asking price of the wedding cake (and accessory services/perks) should be detailed. Price the wedding cake in cell H17 under “Amount.” If itemizing, make sure to list the prices you are reporting in a manner that corresponds to the item each dollar “Amount” applies to. Add all amounts to a single “Subtotal” then present this figure in cell H18.
Any taxes that must be applied to the wedding cake “Subtotal’ will have to be reported so they display separately from the “Subtotal.” Report the service or sales “Tax” to be paid as a dollar amount in cell H19.
The final field of concern is cell H20 and is attached to the label “Total.” Add the wedding cake’s “Subtotal” (cell H18) figure to the one reported in “Tax” (cell H19). Once added, these figures become the total dollar amount expected as “Total” payment for the wedding cake (and accessory services/perks).
Step 7 – Deliver A Specific Time Frame To Pay For The Cake
One final discussion must be had. In cell A21, a basic deadline statement is on display, but it is not complete. To apply a deadline, count the number of “Days” between the invoice “Date” and the latest calendar date of payment that the Wedding Cake Bakery or Vendor will accept a payment without judging it late. If the document does not garner a response within this number of “Days” then, many Wedding Cake Bakeries and Vendors would consider it late and contact the Client for a follow-up. Report this number of “Days” by replacing the symbol this statement contains with it. 
Step 8 – Continue, When Necessary, With Additional Content
Cell A22 allows additional material (such as attached promotions, menus, sales agreements, delivery receipts, etc.) to be named if it is included. You may also use to engage in a direct dialogue from the Bakery to the Client. If none of these are necessary to complete this invoice and no attachments will be included, then you may leave the area after “Comments And Special” instructions blank. 
