The maid service invoice is for any individual working as an independent contractor seeking to be paid for their services. A maid generally acts as a servant and performs house-keeping needs on behalf of their client. The maid is paid on a per hour ($/hr) basis and when the term, project, or task is complete the invoice is sent to the client. A maid generally does not require any prior education or experience, therefore this type of service is commonly paid close to the State minimum wage amount.

Salary & Hourly Wage ($/hr)

• Salary: $24,630/year (source: BLS)
• Hourly Wage: $11.84/hr (source: BLS)

How to Write in PDF and Word

Download: Adobe PDF & Microsoft Word (.docx)

1 – Obtain The PDF Or Word Template On This Page

When you are ready to invoice the Client for the work or products you provided, locate the “Adobe PDF” button on this page and select it. You can also download this file as a word processing document (“MS Word”) or a spreadsheet (“MS Excel”). These instructions will assume you are working with a PDF file.

2 – Your Company Must Be Clearly Introduced

You will need to make sure the party you are billing knows that your company has generated this paperwork. Do so by replacing the words “Company Name” at the top of this page with either the full name of your company or your own name. Now, record your full “Name” on the first empty space. Make sure this is your full name (first, middle, and last). The next items of information you should deliver in this area will concern your contact information. Begin this report by filling in the “Street Address” line with the building number, street name, and suite number you use in your business address.   Now, produce the city, state, country, and zip code in your business address on the blank spaces labeled “City, State, Country” and “Zip Code.” The blank space labeled “Phone” should have your business telephone number. If you are a contractor and do not have an office number then supply your cell or home number. It is important this is a well-maintained telephone number where you can be reached easily.

The last line in this area has been included so you can give your Client a reliable “E-mail” address to use if he or she wishes to contact you electronically.

3 – Attach This Paperwork To The Work Involved

The reference or document number you will use to discuss this invoice or track this job should be recorded on the blank line labeled “Invoice #” Give some further definition to this paperwork by documenting the calendar date of its generation on the blank space labeled “Date”

4 – Address Your Client Or Employer Directly

When submitting an invoice to a Client, it is customary to address him or her directly. The first blank line, under the heading “Bill To,” is reserved for the full name of the individual or entity who has agreed to pay this bill. If this is a business entity, include any suffix (i.e. Ltd, corp., etc.) that is considered part of that entity’s legal name. The Client’s full address should also be documented with this invoice. Thus, use the lines labeled “Street Address,” “City, State, Country” and “Zip Code” for this purpose. Ideally, this will be the Client’s business or mailing address.

5 – You Must Define The Subject Of This Invoice

The purpose of this, and most, invoices will be to inform a Client that money is due for some service or items that the Sender (you) has provided. Naturally, you must give the Client a description of why he or she owes the dollar amount you will list in this paperwork. The tables under the headings “Products” and “Labor” will supply structured areas where this information can be delivered. You may use one or both of these tables to deliver this information depending upon the current situation. If you only require one of these areas, then you may delete the other or simply leave it blank.

If you have sold or brokered the sale of any merchandise, supplies, or equipment to the Client that must be paid for then describe each such item in the “Description” column. Each item the Client must pay for should be listed in a separate row. Once you have reported the required information to the first column, you should record how many pieces of merchandise the Client must pay for in the next box of the same row (under the heading “Quantity”). The “Unit Cost” column will need the price of one piece of the merchandise you sold furnished on every row containing information in the first two columns. Finally, multiply the figure recorded under “Quantity” by the number in “Unit Cost” across each row then, enter the result as a dollar value in the “Amount” column of that same row. Add every entry you made in the “Amount” column and fill in the total in the box labeled “Total Products.” The second table in this document gives a specific area where you can disclose any “Labor” charges the Client is responsible to pay for. If you intend to charge the Client for work done, then describe each project where he or she must pay such charges on a separate row in the “Description” column. If preferred, you may also use this column to record a calendar date and/or shift that you worked. The number of “Hours” you require payment for should be produced in the next column on the same row as each reported shift or project. Your “Hourly Rate” should also be disclosed here. Make sure to furnish this dollar amount for each row containing information even if this is a steady rate.

The last column will require some minor calculation on your part. Here, you will need to multiply the number of “Hours” you worked by your “Hourly Rate” for each described shift/calendar date/project discussed in the first column. The last requirement of this table is the box labeled “Total Labor.” Use this box to present the sum of each entry made in the “Amount” column.

The next area of this document will also require some work in mathematics. First, add the numbers you entered in “Total Products” and “Total Labor” then present this sum in the box labeled “Subtotal.” Next, record any “Tax” the Client may have to pay. For our purposes, we shall enter “$0.00.” Finally, add the “Subtotal” and “Tax” figures you reported and document this as the total amount owed by the Client in the box labeled “Total.

Once the Client has received this document, he or she should have an idea of how many days are allowed to make an on-time payment. Enter this number of days on the blank space in the “Payment Is Due…” statement.  Lastly, any additional terms or information concerning this invoice should be included in this invoice using the blank lines in “Comments Or Special Instructions” statement.

How to Write in Excel

Download: Microsoft Excel (.xlsx)

1 – You Can Use This Spreadsheet To Send Your Client An Official Invoice

You can use the excel template on this page to send a Client an invoice for the services or products provided for a maid contract. Use the button labeled “MS Excel” to access this file. You have a choice of opening it and working immediately or you may save it to your machine to work at a later date. It is strongly recommended that regardless, you should save a copy to your computer.

2 – Quickly Identify This Document

Two items will enable most recipients to quickly identify this document. The first will be your logo. Place your company’s logo (as an image file) in cell A1.  

Cell A2 should have the name of the business sending this paperwork. This can be an entity you own or represent. If you are a contractor, you can use the text format in this cell to present your name in a noticeable font.

Next, enter the “Invoice #” used to reference this paperwork and the concerned job in cell F4. The “Date” used for this invoice will be the current calendar date however, if you wish a different invoice date used here, furnish it to cell H4.

3 – Your Contact Information Must Be Furnished

Your name must be submitted in cell A3. This should be your full name and not the name of a business entity.

Cells A4, A5, and A6 have been reserved so that you can quickly present your company’s or business’ address. Enter your business’s “Street Address” to cell A4.

Cells A5 and A6 require the “City, State, Country,” and “Zip Code” entered to complete this report on your company’s business or mailing address. If you have an e-mail address where you receive business correspondence then, present it in cell A7.

Lastly, input the telephone number the Client should use to contact you regarding this paperwork in cell A8.

4 – Include The Client’s Name And Address In This Paperwork

The next area is labeled “Bill To.” This is the portion of the invoice where you must attach the Client to the invoice number and the requirements of this invoice. Begin by entering the Client’s entire name in cell A11. Once you have recorded the identity of the Client, continue by furnishing his or her “Street Address” to cell A12, then his or her “City, State, Country, and “Zip Code” to cells A13 and A14 (respectively).

5 – Manifest The Products And Labor Being Invoiced To The Client

The first set of cells where you can detail what the Client owes will concern itself with physical items sold to the Client. Describe each of these items in the first column in the “Products” table.

The second column of the “Products” table will need the “Quantity” of each item the Client is paying for entered.

Now, use the next column to input the “Unit Price” of each item listed.

Notice as you work, the cells in the “Amount” column will generate the dollar amount the Client must pay for each item as well as the total dollar amount owed for this merchandise (in “Total Products”). The “Labor” table can be used to summarize the physical work done for the Client along with how much the Client must pay for these services. If the Client is being charged for services then, give a “Description” in the first column by entering either a time frame or a contract number or a project name. Each row containing information in the first column must be further defined by entering the number of “Hours” you worked in column F and your “Hourly Rate” in column G.  Nearly all the elements in column H will populate with the numbers required. You must, however, enter how much the Client must pay in taxes in cell H34.   In addition to elements generating in the “Amount” columns above the last table in this document will also generate two figures (in “Subtotal” and “Total”) You will need to enter whatever taxes are owed in cell  H34The next two cells where you can supply information can be considered optional by some but generally, it is a good idea to satisfy these requests for information. In cell A35, you should delete “[#]” then fill in the number of days the Client has to pay this invoice on time.  while cell A36 has set aside an area where you can deliver additional “Comments Or “Special Instructions.”