Office Cleaning Invoice Template should be obtained, filled out, then issued to Clients who must pay for a cleaning job that has been provided. You will be able to get a copy for yourself using one of the three buttons displayed with the image. Each one will produce the same document. The only difference in these versions is the program used to fill them out. The spreadsheet version will have the added benefit of performing the math required for you. Make certain that when you furnish the information requested by this document, that you have the records detailing the job being billed in easy reach. This will promote an efficient and accurate billing process.

How Much does Office Cleaning Cost?

• National average cost: $70 – $120 (source: Thumbtack). The size and the location of the office can greatly vary the final cost.

How to Write in PDF and Word

Download: Adobe PDF & Microsoft Word (.docx)

1 – Save The Office Cleaning Invoice To Your System

The links on this page will give you the ability to access the invoice required to request and collect money on an office work assignment where the payment must be rendered. Download it in one of the two fomats indicated by links available above. Note that while each link accesses the same template one will connect to an “Adobe PDF” version while the other will connect to a “Microsoft Word (.docx)” version of the template.

2 – Identify The Office Cleaner

The opening area of this paperwork will need several items to introduce the Office Cleaning Company as this invoice’s Sender. The field at the top of this page has been set aside for the Office Cleaning “Company Name” to be presented once you have entered it. 

The next requirement will need the “Name” of the Office Cleaner on the first labeled line, then his or her legal work address on the line “Street Address,” the blank line designated with “City, State, Country,” and the “Zip Code” appropriate to this address.

The telephone number the Office Cleaning Company uses for business calls must be included on the blank space “phone”

Should the Office Cleaning Company keep a professional e-mail address then input it to the blank space labeled “E-Mail.”

3 – A Description Of The Invoice And Client Is Required

The “Invoice #” label will provide a blank line where the filing number used to refer to the cleaning job on this invoice and the information contained on this document should be input.

If you follow the shaded bar where you entered the invoice number to the right, you will see another blank space (labeled “Date”) where the invoice date is required.

The Cleaning Client who must pay this bill is a required identification for this document’s ability to function. The “Name” of this entity must be input on the first blank line. Logically, to complete this report we will need to input the Cleaning Client’s complete billing address.

4 – The Cleaning Service Being Paid Must Be Detailed

Now the exact reason(s) why the Cleaning Client owes the money this invoice seeks must be explained using a couple of areas provided. All three of these areas will be in the form of an invoice table. The first, “Products,” is divided into four-column sections. This table should give the Client a cleaning product inventory of the merchandise ordered, or the supplies needed for his or her job. Each of these items must be on its own row in the first column, then the number ordered of that item must be supplied to the adjacent box (“Quantity”). We will now balance out this table with the price of one piece of the merchandise in the third column. The “Amount” owed for these orders is reached through a simple equation. Multiply the number ordered (Quantity) by the price of one piece (“Unit Cost”). Show this number in the last column of this table. Add the amounts to the “Total Products” table. The second section requiring solid figures will be titled “Labor.” Here we will handle reporting on the Office Cleaner’s billable time. Our “Description” column in this table will need an accounting of this time by either date worked, shift worked, or contract number/name. List every cleaning assignment being billed in this column. The number of “Hours” each shift required must be entered in the second column. The third column requires Office Cleaner’s “Hourly Rate” reported to its contents. Multiply the “Hours” the Office Cleaner spent working the assignment by the Office Cleaner’s “Hourly Rate” in the last column (“Amount”).Each of these results must be added to one sum in “Total Labor.”
The next table down, requires the sum of “Total Labor” plus “Total Products” entered to its contents.  The “Tax” that should be included will have its own box where it can input. Consult the records then enter this information We will perform one additional calculation. Add the “Tax” and “Subtotal” amounts then report this sum in “Total.” 

5 – Additional Information Is Applicable At Your Discretion

To give the Cleaning Client a deadline, enter the number of days that he or she has to make a payment on time after the words “Payment Is Due Within #…”More content may be necessary to complete this invoice. If so, then record it on the blank lines at the bottom of this page.

How to Write in Excel

Download: Microsoft Excel (.xlsx)

1 – Download The Office Cleaning Excel Invoice From This Page

The invoice attainable through the “Microsoft Excel (.xlsx)” link, following the word “Download” above, should be saved to your machine then opened with an appropriate spreadsheet program.

2 – Input Both The Office Cleaner’s Company Details And Those Of The Clients

The opening of column A has set three first three cells aside for the documentation of the Office Cleaning Company’s logo, complete official “Company Name,” and the “Name” of the Sender/Office Cleaner. Provide this material to cell A1, A2, and A3 in this order. The next few cells will be concerned with informing the Cleaning Client of the available methods of contact currently in place for the Office Cleaner’s Business. First, the Office Cleaner’s mailing address must be displayed in cells A4, A5, and A6.Many of the Office Cleaning Clients will appreciate the consideration of having the Office Cleaner’s “E-Mail” address and “Phone” number readily available when viewing this document. Provide this convenience in cells A7 and A8.The other entity requiring identification is the Payer or Client. Cell A11, then cells A12 through A14 are reserved for the “Name” of the Cleaning Client along with this entity’s billing address. Furnish this information accordingly.

3 – Use The Spreadsheet Tables To Formally Invoice The Cleaning Client

The cleaning that was provided will need to have some history documented using the invoicing tables displayed. The first of these tables, in the upper left part of this sheet must be used to disclose the “Invoice #.” Cell F4 is set to readily accept this information while cell H4 has already produced the current day as the invoice “Date.” The table beginning with the column headings on row 16 is the next area where we must focus our attention. The column (A) with the “Description” title needs a report on each shift or contract that the Office Cleaner must be paid for completing. Produce this on a line by line, job by job basis.Column F (“Hours”) serves as a place to report the time spent working for the Client. Every shift or job you presented will need a tally of “Hours” furnished on the same row in the second column.

The third column (G) has been set here so the Office Cleaner’s hourly rate can be solidified for every shift. This will complete a formula that produces the “Amount” the Client will owe for the cleaning service provided.Finally, report the “Tax” that must be added to this invoice in cell H28. 

4 – The Final Two Cells Can Present Additional Material

A payment deadline can be imposed by the Office Cleaning Company in cell A30. Simply record it as a number of days where the brackets are placed. A31 will allow additional statements to be displayed.