Residential Cleaning Invoice Template is the billing paperwork used to detail a cleaning job for your Residential Client. This document can be prepared at your leisure in a bookkeeping office or it may be filled out on the fly depending on your needs. It’s recommended that when providing copies for employees or when issuing this paperwork on the road, that you take a moment to prepare the header information on-screen. This will help facilitate the development of this invoice on-site as the Residential Cleaner will only need to supply job-specific information.

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How to Write in PDF and Word

Download: Adobe PDF & Microsoft Word (.docx)

1 – Save The Residential Cleaning Invoice To Your Machine

The invoice paperwork used to bill your Client for residential cleaning services, products, or both is an obtainable PDF or Word file on this site. Simply select the appropriately labeled link (“Adobe PDF,” “Microsoft Word (.docx)”) or buttons (“PDF” or “WORD”).

2 – Identify The Residential Cleaner

The first area on this page is meant to display the Residential Cleaner’s identity, his or her address, and additional contact methods. After accessing your template, find the words “Company Name” then replace them with the Residential Cleaner’s legal business name. A few blank lines will make up the opening of this document and each one should be filled out with the information it requests. First, fill in the “Name” of the Residential Cleaner’s Contact Person on the first blank line. The Residential Cleaner’s business address is a necessity for this area as well. The “Street Address” line should display the Residential Cleaner’s address building number, street name, and any other necessary detail (i.e. Unit Number, PO Box, etc.). The next two blank space will allow for the next line in this address to be recorded by splitting its contents on these two lines (“City, State, Country,” “ZIP Code”) The business telephone number where the Residential Cleaner receives its calls should be input on the space with the “Phone” label. If the Residential Cleaner uses “E-mail” then input his or her current email address on the last available space. 

3 – Produce The Invoice Reference Number And Cleaner’s Client Information

The invoice reference number the Residential Cleaner has attached to track this transaction should be placed on the blank space bearing the label “invoice #” Another handy reference item your Clients may use to refer to this document is the “Date” it applies. The first blank line after the word “Date” should be used to present this calendar day. The legal “Name” of the Residential Cleaner’s Customer should be entered on the first blank space in the “Bill To” portion of this document. The Residential Cleaning Customer’s complete billing address should also be considered a requirement and will have its own area of display as well. Utilize the blank spaces below the Residential Cleaning Customer “Name” to document this entity’s “Street Address,” its “City, State, Country,” and assigned “ZIP Code.”

4 – Detail The Residential Cleaning Merchandise And The Service Being Billed

There are two invoice tables occupying the main area of this page. These items should be used to give a well-rounded report on what the residential cleaning job entailed. First, any merchandise or billable supplies necessary for the Customer order to be completed should be inventoried with one row reporting one piece of merchandise or supply. This account should be presented in the “Description” column. The second and third columns in the “Products” section acts as a logical area to have the “Quantity” and “Unit Cost” of everything ordered for the residential cleaning job reported. Make sure that each value presented is entered on the same row as the item it refers to. The money that must be paid for the ordered cleaning products will be determined by multiplying the “Quantity” by the “Unit Cost” of that item and presented by entering the result of this multiplication in the “Amount” column. Add the “Amount” entered on every line to one total in the “Total Products” box at the bottom of the “Amount” column. The Residential Cleaner’s time will also need to be explained so a proper request for compensation can be made. The “Labor” table will handle the issue of presenting the billable “Hours” and their cost to the Residential Cleaning Client. The “Description” column of this table is reserved for a complete log of the dates and times when the Residential Cleaner worked. The precise number of “Hours” the Residential Cleaner worked for these reported shifts must be entered for a Customer review. The second column will allow for this information to be presented with the shift it refers to while the third column requires a documentation of the Residential Cleaner’s “Hourly Rate” entered to its contents. The “Labor” table will need some minor arithmetic. Multiply the second and third column numbers on each row and input the determined result in the “Amount” column.In turn, add each of these values to one total and present it in the last box (“Total Labor”).

5 – Summarize The Bill With Totals And Terms

The next task will be a few simple additions that must be performed (though you must be abreast of your state’s tax rate). Take your “Total Labor” value and add it to your “Total Products” value. The sum of the residential cleaning bill then needs to be entered in the “Subtotal”  box. The “Tax” amount that is required for the residential cleaning “Subtotal” must be entered in the next box.  The “Total” box will need the sum of “Tax” and “Subtotal” input to its contents. This will be the amount that must be paid for residential cleaning. The sentence underneath the invoicing tables above serves as a security that will promote a timely payment. Enter the number of days this invoice amount can remain unpaid by the Customer without being late on the blank line attached to “…Days”  The “Comments Or Special Instructions” lines at the end of this document act as a display area for additional material if it is required. 

How to Write in Excel

Download: Microsoft Excel (.xlsx)

1 – Download The Residential Cleaning Invoice

Find the “Microsoft Excel (.xlsx)” link above then use it to download your copy of the paperwork required to bill residential cleaning customers. If preferred you can access the same file using the “MS Excel” button.

2 – Introduce The Residential Cleaner As The Sender Of This Paperwork

Open this document with you’re Excel program or a compatible spreadsheet editing program. Once you’ve accessed it import the Residential Cleaning Company’s logo to the cell A1, the Company’s legal name in cell A2, and the name of the Residential Cleaner or a contact person who can represent this entity to the Client in cell A3 Cell A4 will begin the process of displaying the business address used the Residential Cleaning Company. This spreadsheet has set aside cell A4 as a place to document the building number and street name of the Residential Cleaning Company. Follow this column to submit the remaining parts of the Residential Cleaner’s billing address using cell A5 (“City, State, Country”) and cell A6 (“Zip Code”). Continue to cell A7 and furnish the Residential Cleaning Company’s “E-Mail” address The Residential Cleaning Company’s current and official business “Phone” number should be input to cell A8.

3 – Formally Bill The Residential Cleaning Customer Through This Paperwork

The header of this document will have identified the Sender (Residential Cleaner). Now we must proceed to identify the Residential Cleaning Customer. Cell A11 will give us a specific field to input his or her “Name” The next cells (A12, A13, and A14) supply a specific area in the “Bill To” section where the mailing or billing address used by the Residential Cleaning Client can be displayed. To properly invoice the Residential Cleaning Customers, this document will need its own reference number. Such identification is standard for the convenience of your Customers’ ability to refer to this transaction. Thus, cell F4 will expect the “Invoice #” input to its contents. If desired, you can change the default invoice “Date” from the current calendar day to one of your choosing. The invoicing process will call for some accounting of the money that must be paid to the Residential Cleaning Company. This paperwork will divide this necessity into a “Products” table and a “Labor” table. We will list all supplies that can be billed for this residential cleaning job or any merchandise being purchased in column A (“Description”). Three more columns in this table will work in conjuncture with one another to tell the Residential Cleaning Client how much he or she must pay for “Products.” In column F, the “Quantity” of the cleaning supplies or products you list should be entered. The cost of only one of an item being purchased should be listed in the “G” column. This number (and the previous one entered on this row) will contribute to the one automatically produced in “Amount” (column H). A few formulas are included on this sheet so a few cells will populate with some necessary dollar values accordingly In addition to cleaning products, the Residential Cleaning Company may intend to charge a certain dollar amount for every hour worked. In the “Labor” table you will need to transcribe the time spent working on the residential cleaning assignment to column A (“Description”) Now count the number of “Hours” in every cleaning shift then enter this value in the adjacent cell (column F).  Complete your input for this table by entering the exact dollar amount the Cleaning Client must pay for one hour of work in the “Hourly Rate” column (the “G” column). This table will also generate its own totals and contribute to the “Total” the Client is responsible to pay.  There will be one final value you must provide. The amount that must be paid in taxes. Cell H34 is set aside to receive this information. Make sure this is a dollar value being entered.

4 – Make Certain The Cleaning Customer Is Receives All The Information Required

Locate cell A35. You can use the brackets in this statement as an area where you can make a display of the number of days the Residential Cleaning Client may take to complete a payment. The “Comments Or Special Instructions” cell (A36)