The Window Cleaning Invoice Template is a versatile tool in the invoicing process every Business Entity must engage in. This paperwork is often used to solidify precisely how much is owed for a window cleaning project and can be used whether the Window Washer is charging by the pane, by the hour, or both. Several areas of input are presented so that vital information such as the roles each party plays (Window Washer, Client), reference material used to discuss this work, and the charges owed can all be quickly summarized for a Client’s review. It should be mentioned that while the Window Washing Business using this paperwork may edit its contents, all the information it currently requests be present at the time of invoicing. This will cover the basic requirements many Window Washing Clients will need for their records.

How Much Does Window Cleaning Cost?

The average cost is between $120 and $170 to wash all the windows in a house. Source: Thumbtack.

How to Write in PDF and Word

Download: Adobe PDF & Microsoft Word (.docx)

Step 1 – Save The Invoice On This Page Bill Window Cleaning

The invoice needed to collect payment for a window cleaning is available in a few formats. For the purpose of this section, determine whether you possess the software to edit a “PDF” or “Word” document then select the appropriate button to obtain the form in the sample image. The “Adobe PDF” and “Microsoft Word (.docx)” links in this section will also deliver these files to your machine or your cloud.

Step 2 – Introduce The Window Cleaning Busines Sending This Invoice

The first entry that is expected by this template (regardless of which version you have obtained) is a solid identification of the Window Cleaning Business or Contractor intent on receiving payment for the job discussed in this paperwork. The Window Cleaning Company or, if a Freelancer, Window Cleaner must have its professional identity set to introduce this page. The “Company Name” of the Window Cleaner or Company should be entered into the first text box “Company Name.”  The next request for information made by this section is for the “Name” of the Window Cleaning Employee seeking payment. Record this Contact Person’s identity then proceed to release the mailing address of the Invoicing Company on the next three lines. Each of these will need a specific address component entered. Thus, follow the labels “Street Address” through “Zip Code” to report the Window Cleaning Business or Freelancer’s official mailing address.  Two additional items of contact information shall be requested for the closing of this area. The “Phone” line requires the Window Cleaning Business’ customer service telephone number while its formal “E-Mail” address should be supplied on the final line. 

Step 3 – Produce The Window Cleaning Bill’s Filling Material

A reference number should be assigned to this document by the Window Cleaning Company. A distinct area has been supplied for this information to be properly displayed. Seek the shaded divider then input the “Invoice #” on the line requesting this information.  The “Date” when the window cleaning assignment’s invoice number becomes active is the next requirement placed by this bar. Locate the next blank line within it then report the appropriate “Date.” 

Step 4 – Identify The Window Cleaning Client This Bill Addresses

The next section of this paperwork shall call for the “Name” of the Window Cleaning Client. Assign the obligation of payment to the appropriate Party on the first line below “Bill To”  Continue this section by reporting the Window Cleaning Client’s full mailing address using the “Street Address” and “City, State, Country” lines to present it. Complete this task with the “Zip Code” in the Window Cleaning Client’s address on the final line. 

Step 5 – Discuss The Window Cleaning Supplies Requiring Payment

The window cleaning service may be billed by the pane, by the hour, or both. In any case, some billable supplies or products may require payment and if so, then produce a list of all such items in the first column of the first table on this page (under the column title “Description”). The “Quantity” column that follows seeks some documentation as to how many (or how much) supplies were ordered for this job. Provide this number on the same row where a window cleaning supply or product as described. 

Step 6 – Record The Figures Contributing To The Final Owed Amount

Now a discussion on exactly how much these supplies will cost should be furnished to this table. The next column “Unit Cost” will begin this process with a request for the dollar amount expected for one piece, liter (or gallon), or weight unit of the described product or supply. The “Amount” column closing this row requires that every “Quantity” value on row be multiplied by the “Unit Cost” of the same row. Perform this function then report the resulting figure in the last column. One final field is required in this table. “Total Products” is reserved for the sum of all amounts owed for the window cleaning supplies or products listed. 

Step 7 – Report On The Hours Spent On The Window Cleaning

The “Labor” table that follows expects a report on the time spent performing the cleaning. As with the previous table, this will be handled by four columns. The first of these seeks a “Description” of the time worked. For instance, the dates and times or the contract title containing such information should be produced. Use a separate row for each “Description” of work time.  The number of “Hours” the Window Cleaning Business or the Freelance Window Cleaner spent on the cleaning assignment should be divided and recorded by the items supplied in the first column. Enter the number of “Hours” for each discussed shift or contract. 

Step 8 – Furnish The Rates Applying To The Billable Time

The “Hourly Rate” assigned to the window cleaning job being discussed on each row will have a separate column of display. As you work across each row, furnish the dollar amount that must be paid for one hour of window cleaning service in the third column.  The “Amount” expected for the window cleaning is expected in the final column and should be represented by producing the resulting figure from a multiplication of the “Hours” by the “Hourly Rate.”

The “Total Labor” box in this table seeks the full sum of all amounts entered in its final column (“Amount”). Supply this sum as requested.  

Step 9 – Provide A Summary Of The Window Cleaning Charges

Locate the final table of this invoice. The first field “Subtotal” must be populated with the “Total Products” for the window cleaning plus its “Total Labor.” Add these two figures then present the resulting number as a dollar value in this field.

The “Tax” field that continues this third table expects that any taxes owed with the “Subtotal” be calculated according to the interested tax entity the Window Cleaning Company or Freelance Business answers to and reported as its contents. 

The “Total” refers to the sum of the window cleaning “Subtotal” and its “Tax.” Produce this as a dollar value as the final owed amount for the cleaning. 

Step 10 – Assign The Window Cleaning Payment Due Date

Focus your attention on the immediate left of the “Total” recorded. Here the “Payment Is Due” statement will inform the Client when the Window Cleaning Business expects to be paid. The number of “Days” allowed for the Client to gather the funds and make sure they are received must be entered on the blank line of this statement. This will let the Window Cleaning Client know when this bill would be subject to additional action if unpaid for the recorded amount of “Days” after the “Date.” 

Step 11 – Produce Window Care Or Payment Instructions As Required

Some invoices may require additional subject matter tended to their contents or attached. Similarly, the Window Cleaning Business may be more comfortable with giving a Customer more specific payment instructions (when necessary). The “Comments Or Special Instructions” text set up the blank lines that follow to receive any such information as you report. 

How to Write in Excel

Download: Microsoft Excel (.xlsx)

Step 1 – Obtain The Window Cleaning Template As An Excel Spreadsheet

The “Microsoft Excel (.xlsx)” link in the area above these instructions enables an immediate download of the spreadsheet template pictured in the sample. Notice that below the sample image an “Excel” button will enable the same download.

Step 2 – Introduce The Window Cleaning Service Issuing This Bill

Access the template you saved then replace the clipart it displays in cell A1 with the Window Cleaning Business’ logo. This visual cue to identify the Invoice Sender should be accompanied by the formal name of the Window Cleaning Service sending this document.  The second field that needs your input is cell A2 where the Window Cleaning Service’s “Company Name” should be supplied. It is time to further define the Sender with the “Name” of the Representative responsible for this paperwork. Present this “Name” in cell A3 then follow through with the mailing address of the Window Cleaning Service expecting payment. Cells A4 through A6 need the “Street Address,” the “City, State, Country,” as well as the “Zip Code” where mail directed to the Window Cleaning Service should be recorded for the Customer’s use.  Cell A7 expects a continuation of the Window Cleaning Service’s contact material with its “E-Mail” address and cell A8 requires this report’s conclusion with the Window Cleaning Service’s “Phone” number.

Step 3 – Define Content For The Purpose Of Filing And Account Management

Cell F4 on the upper-right of this sheet reserves itself for the “Invoice #” assigned to Window Service’s request for payment. 

Note the calendar “Date” presented on the right. This default is read from your desktop since the current “Date” is the recommended effective “Date” for this invoice. If desired, you may edit this to a calendar day in the future as a consideration to the Customer. 

Step 4 – Submit The Window Cleaning Client’s Billing Information

The words “Bill To” begin a section where the “Name” of the Window Cleaning Service’s Client must be reported (in cell A11). Follow this field’s entry with that of the Window the address of the Window Cleaning Client’s billing address in cell A12, A13, and A14. 

Step 5 – Produce An Inventory Of The Goods Needed For The Window Cleaning

The “Products” table placed in the next section seeks documentation of the cleaning supplies or window items that require payment. Several rows, starting with Cell A18, have been placed in the first column so each item may have a separate row of entry. The second column of this table (column F) enables a record of the “Quantity” of cleaning supplies or window items necessary for the Client’s window cleaning assignment. The first cell of this column is cell F18. Thus, if entering information for the first row, supply the “Quantity” of the materials required listed in cell A18 in the adjacent cell. Do this for each row where you have recorded window cleaning supplies or items being purchased. 

Step 6 – Price The Window Cleaning Materials And Goods Accordingly

Continue to the next column on the row you are working on (column G or “Unit Price”) where the cost of a single described window cleaning item should be reported. For example, if you have defined an item in the first column in cell A18, reported the number ordered in the second column in cell F18, then you must report the “Unit Cost” in cell A18. The past two figures entered will then participate in formula calculating the full dollar amount owed for the items you recorded (without the consideration of taxes). 

Step 7 – Furnish A Log Of The Window Cleaner’s Service Hours

The second table will operate in a similar fashion however in “Labor” the topic will be the time spent on the window cleaning. Beginning with cell A26 list the dates and the times when the window cleaning was provided (this can also be summarized by the information defining a contract with these details). 

The time spent during the reported workday by the Window Cleaner should be recorded in the next column (titled “Hours”). Furnish the number of “Hours” for each of the workdays listed in column F beginning with cell F26. 

Step 8 – Inform The Client Of The Compensation Required For This Time

The Window Cleaner’s pay rate is the final topic of discussion for this table but not the final piece of information that it will present. Once you record the dollar amount the Window Cleaner will make for each hour of work in column G (beginning with cell G26) the remainder of this table and some areas of column H will use a preset formula to display the appropriate totals. 

Step 9 – Finalize The Price Of The Window Cleaning

Cell H34 in the third table will be the final cell that requires a calculated figure however, you will have to perform this function. Use the tax codes that apply to this business to reach the dollar amount in taxes that must be added to the “Subtotal” displayed before it. Once you record the taxes owed in cell H34, the “Total” owed for the window cleaning service (including taxes) will display in cell H35.   

Step 10 – Declare The Payment Timeline Set By This Invoice

Cell A35 delivers a statement to the left of the “Total” calculated in the previous table. Notice that the words making up this statement (“Payment Is Due In”) continue to a number sign set between two brackets. These brackets and this symbol should be removed. Once done, substitute the number of “Days” after the invoice “Date” when payment must be received for these items. 

Step 11 – This Paperwork May Be Continued With Relevant Topics Of Discussion As Needed

Cell A36, with the words “Comments Or Special Instructions,” supply more space for your use. While the topics presented will cover the least possible, the concerned Client may require additional documentation for additional and relevant topics. Address this after the term in cell A36.